Aqid ERPEvery site is a cost centre
Set up each guarded site or client contract as a cost centre. Uniforms, equipment and transport are tagged to it and guards' payroll is allocated to it, so each site has its own P&L.
Workforce & operations
Accounting for security guard companies
Treat every guarded site as its own cost centre, pay every guard through one payroll run with GOSI and the Mudad file, and invoice each client on the same day every month.
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In short
Treat every guarded site as its own cost centre, pay every guard through one payroll run with GOSI and the Mudad file, and invoice each client on the same day every month. Aqid ERP is built for ZATCA Phase 2 e-invoicing, prepares the VAT return from the books and runs payroll with GOSI and a WPS file in the Mudad layout. The Growth plan fits, at SAR 111 a month, with a 60-day free trial. Not built yet: There is no guard rostering, shift scheduling or attendance module, and no patrol or incident logging, so keep those in your operations tool and use its totals for payroll.
At a glance
| For | Security services |
|---|---|
| E-invoicing | ZATCA Phase 2: clearance and reporting once your device is connected with a Fatoora OTP; UBL 2.1 XML, QR code |
| VAT | 15% standard rate; the return is prepared from the books |
| Payroll | GOSI, a WPS salary file in the Mudad layout, end of service, payslips in Arabic and English |
| Stock | Not needed by most businesses of this kind |
| Recommended plan | Growth: unlimited payroll for every guard and stock for uniforms and equipment. |
| Price | SAR 111 a month before VAT · 60-day free trial today, no card |
| Not built yet | There is no guard rostering, shift scheduling or attendance module, and no patrol or incident logging, so keep those in your operations tool and use its totals for payroll. |
How it runs
Monthly guarding invoices
Fixed monthly contract fees run as recurring invoices, issued as ZATCA-compliant tax invoices and emailed automatically, with a payment link once you connect a payment provider. Extra guards for an event go on a separate invoice tagged to the same site.
One payroll for all guards
Monthly payroll in SAR with GOSI contributions, end-of-service accruals and the Mudad WPS salary file. Bilingual payslips for every guard.
Guard documents tracked
Iqama, passport and other document dates are kept on each guard's record, with alerts before they expire.
A month at a security company (example)
- Say you guard a residential compound under a contract of SAR 60,000 a month. The recurring invoice goes out on the 1st: SAR 60,000 plus 15% VAT of SAR 9,000, total SAR 69,000.
- The compound books four extra guards for a weekend event. You invoice SAR 4,000 plus SAR 600 VAT, total SAR 4,600, tagged to the same site.
- Payroll for the 14 guards posted there is SAR 42,000, allocated to the site cost centre after payroll runs.
- You buy new uniforms for the site at SAR 3,000 plus SAR 450 VAT and pay SAR 2,000 for transport, both tagged to the site.
- The site P&L shows SAR 64,000 revenue against SAR 47,000 cost: SAR 17,000 before head office costs. Compare it with your other sites to see which contracts carry the business.
The parts you will use
Payroll
Unlimited employees on Growth and Premium, GOSI contributions, the Mudad WPS salary file, end-of-service accruals and bilingual payslips.
Employee records and expiry alerts
Document dates for every guard, with alerts before iqamas and passports expire.
Projects and cost centres
One cost centre per site or contract, and branches by region. P&L per tag.
Recurring invoices and statements
Monthly contract invoices, customer statements and ageing, sent by email or WhatsApp, with automatic email reminders.
Fixed assets
Patrol vehicles, cameras and radios held as fixed assets; run depreciation each month in one click.
Inventory
Uniforms and equipment held in stock at weighted average cost across several stores. Growth and Premium.
VAT and e-invoicing for security companies
Aqid ERP implements ZATCA e-invoicing Phase 2 for guarding invoices: UBL 2.1 XML, XAdES signature and QR code. Once your device is connected with an OTP from the Fatoora portal, invoices to compounds, companies and other businesses are cleared with ZATCA before they are sent. Its listing in ZATCA's solution-provider directory is in progress.
VAT at 15% is charged on each contract invoice, input VAT on uniforms, equipment and vehicles is tracked as you enter bills, and the VAT return is prepared from the books.
Plans for Security services
Starter
For small businesses that need compliant invoicing
79 / month
- Compliant invoices + QR
- Customers & quotes
- Payroll and WPS file for up to 5 employees
Growth
For teams that want the full books, not only invoices
111 / month
- Everything in Starter
- Full ledger & reports
- Unlimited payroll, inventory and consolidation
Premium
For companies with branches, devices and volume
219 / month
- Everything in Growth
- Branches & devices
- Consolidation & API
Questions
Can I see profit for each guarded site?
Yes. Set each site up as a cost centre and tag invoices, uniforms and transport to it, and allocate guards' payroll to it.
Does payroll handle GOSI and the Mudad WPS file?
Yes. Payroll calculates GOSI contributions, produces the Mudad WPS salary file and accrues end-of-service for every guard.
Does it schedule guard shifts?
No. There is no rostering or attendance module. Keep your scheduling tool and use its totals when preparing payroll.
Will I be alerted before a guard's iqama expires?
Yes. Document dates on each employee record trigger alerts before expiry.
Are the invoices ZATCA Phase 2 compliant?
Aqid ERP implements Phase 2 end to end (UBL 2.1 XML, XAdES signature, QR code, clearance for tax invoices and reporting for simplified ones) and is tested against ZATCA's published rules. Its listing in ZATCA's solution-provider directory is in progress. You connect your device with an OTP from the Fatoora portal.
Which plan do we need?
Growth, because Starter payroll stops at 5 employees.
Other industries
Healthcare
Professional services
Property & construction
Trade, stock & production
Hospitality & lifestyle
Workforce & operations
Groups of companies
Aqid ERP in Saudi Arabia
Set up for Saudi Arabia's rules from the first day.
- Plans from 79 a month
- ZATCA Phase 2
- VAT 15 %
- GOSI & Mudad WPS
Aqid ERP for Saudi ArabiaPrices in Saudi ArabiaVAT registration in Saudi Arabia: the thresholds, the 30-day deadline and the fineGetting a VAT refund from ZATCA: the credit balance, the request and the bank accountCancelling VAT registration in Saudi Arabia: when you must, when you may, and what follows