Bill monthly memberships automatically, spread annual fees over the months they cover, and run your trainers' payroll with GOSI and a WPS file in the Mudad layout for you to upload.
Bill monthly memberships automatically, spread annual fees over the months they cover, and run your trainers' payroll with GOSI and a WPS file in the Mudad layout for you to upload. Aqid ERP is built for ZATCA Phase 2 e-invoicing, prepares the VAT return from the books and runs payroll with GOSI and a WPS file in the Mudad layout. The Growth plan fits, at SAR 111 a month, with a 60-day free trial. Not built yet: Aqid ERP is the accounting, VAT and payroll layer, not gym management software.
| For | Gyms & fitness |
|---|---|
| E-invoicing | ZATCA Phase 2: clearance and reporting once your device is connected with a Fatoora OTP; UBL 2.1 XML, QR code |
| VAT | 15% standard rate; the return is prepared from the books |
| Payroll | GOSI, a WPS salary file in the Mudad layout, end of service, payslips in Arabic and English |
| Stock | On Growth and Premium, at weighted average cost |
| Recommended plan | Growth: unlimited payroll for your trainers and stock for the shop shelf. |
| Price | SAR 111 a month before VAT · 60-day free trial today, no card |
| Not built yet | Aqid ERP is the accounting, VAT and payroll layer, not gym management software. |
Set up each monthly plan as a recurring invoice. It is issued on the same day every month and emailed automatically. Share it on WhatsApp from your phone in one tap, and add a payment link once you connect a payment provider.
When you invoice a member for a year up front, the fee sits in deferred revenue. It is recognised month by month, so your P&L shows what you actually earned that month.
Run monthly payroll in SAR with GOSI contributions, the Mudad WPS salary file and end-of-service accruals. Iqama and passport expiry alerts come from the employee record.
Tag income and bills to a branch or cost centre, such as the ladies' section or the personal training team, allocate payroll cost to it, and see a P&L for each.
Monthly plans bill themselves. Automatic email reminders go out for unpaid invoices, and you can send a statement to any member by email or WhatsApp.
Quarterly and annual memberships are recognised over the months they cover, not all on the day they are paid.
Trainers and front-desk staff in one monthly run, with GOSI, the Mudad file and bilingual payslips.
Supplements, drinks and merchandise as stock items, with stock counts and cost of sales posted on each sale. Growth or Premium.
Treadmills, racks and fit-out works on the asset register, with depreciation run each month in one click, without a spreadsheet.
A P&L for each branch, section or class type, so you can see which part of the gym pays for itself.
Membership fees, personal training and shelf sales carry VAT at 15%. Aqid ERP issues simplified invoices to individual members and tax invoices to companies that buy corporate memberships.
Aqid ERP issues ZATCA Phase 2 e-invoices: UBL 2.1 XML, XAdES signature and QR code. Tax invoices to businesses go for clearance; simplified invoices to members are reported. Once your device is connected, each invoice is cleared or reported to ZATCA as it is issued.
VAT on an annual fee is usually due on the invoice you issue, even though the revenue is recognised over twelve months; agree the tax point for prepayments with your tax adviser. The VAT return is built from the posted entries, so the two always agree.
For small businesses that need compliant invoicing
79 / month
For teams that want the full books, not only invoices
111 / month
For companies with branches, devices and volume
219 / month
There is no memberships module. You run each plan as a recurring invoice that is issued and emailed on the same day every month, with a payment link once you connect a payment provider. Annual fees invoiced up front go to deferred revenue and are recognised month by month.
Aqid ERP implements Phase 2 end to end (UBL 2.1 XML, XAdES signature, QR code, clearance for tax invoices and reporting for simplified ones) and is tested against ZATCA's published rules. Its listing in ZATCA's solution-provider directory is in progress. You connect your device with an OTP from the Fatoora portal.
Yes, on every plan. Monthly payroll in SAR posts GOSI contributions, produces the Mudad WPS salary file and accrues end-of-service. Starter covers up to 5 employees; Growth and Premium have no limit.
No. There is no booking calendar or access control. Keep your gym management app for classes and check-in, and use Aqid ERP for invoicing, VAT, payroll and the books.
Yes. Tag invoices, bills and expenses to a branch or cost centre, allocate payroll cost to it, and run a P&L for each.
Yes. There is a free trial with no card: 60 days for companies that start by 31 December 2026.
Set up for Saudi Arabia's rules from the first day.
Aqid ERP