Split a treatment plan into monthly instalments that bill themselves, see what each chair or dentist earns after lab bills, and keep VAT and payroll in order.
Split a treatment plan into monthly instalments that bill themselves, see what each chair or dentist earns after lab bills, and keep VAT and payroll in order. Aqid ERP is built for ZATCA Phase 2 e-invoicing, prepares the VAT return from the books and runs payroll with GOSI and a WPS file in the Mudad layout. The Growth plan fits, at SAR 111 a month, with a 60-day free trial. Not built yet: Aqid ERP is the accounting, VAT and payroll layer.
| For | Dental clinics |
|---|---|
| E-invoicing | ZATCA Phase 2: clearance and reporting once your device is connected with a Fatoora OTP; UBL 2.1 XML, QR code |
| VAT | 15% standard rate; the return is prepared from the books |
| Payroll | GOSI, a WPS salary file in the Mudad layout, end of service, payslips in Arabic and English |
| Stock | On Growth and Premium, at weighted average cost |
| Recommended plan | Growth: materials inventory and payroll with no employee limit. A single-dentist clinic with no stock tracking can start on Starter. |
| Price | SAR 111 a month before VAT · 60-day free trial today, no card |
| Not built yet | Aqid ERP is the accounting, VAT and payroll layer. |
An orthodontic or implant case paid over months becomes a recurring invoice. It is issued on the same day each month and emailed automatically until the plan ends, with a payment link once you connect a payment provider.
Dental lab bills for crowns, bridges and aligners are posted as bills and tagged to the dentist or the case, so you see the margin after lab costs.
Make each dentist, chair or branch a cost centre. Tag revenue and materials to it, allocate salary cost to it (re-tag the payroll entry or post an allocation journal), and the P&L shows who and what earns.
Patient charts and appointments stay in your dental software. Daily takings and company invoices come into Aqid ERP for the books and VAT.
Quotes for treatment plans that patients can accept through the customer portal without an account, recurring instalment invoices, payment links once a payment provider is connected, automatic email reminders, and statements by email or WhatsApp.
Bills from dental labs and material suppliers, purchase orders with an approval limit, and supplier payments.
On Growth and Premium, track materials such as composites, implants and consumables at weighted average cost, with stock counts.
Dental chairs, X-ray units and scanners on the asset register, with depreciation run each month in one click.
Monthly payroll for dentists, assistants and reception, GOSI contributions, the Mudad WPS file, end-of-service accruals and iqama expiry alerts.
P&L per dentist, chair or branch, so you can decide where to add a chair or a dentist.
Once your device is connected with an OTP from the Fatoora portal, invoices are issued through ZATCA e-invoicing Phase 2 with UBL 2.1 XML, a XAdES signature and a QR code. Simplified invoices to patients are reported, and tax invoices to companies and insurers are cleared.
Standard VAT is 15%. If some treatments or patients are treated differently for VAT, agree the treatment with your tax adviser and set it up before invoicing.
The VAT return is prepared from the books, including input VAT on lab and supplier bills.
For small businesses that need compliant invoicing
79 / month
For teams that want the full books, not only invoices
111 / month
For companies with branches, devices and volume
219 / month
Aqid ERP implements Phase 2 end to end (UBL 2.1 XML, XAdES signature, QR code, clearance for tax invoices and reporting for simplified ones) and is tested against ZATCA's published rules. Its listing in ZATCA's solution-provider directory is in progress. You connect your device with an OTP from the Fatoora portal.
Yes. Set the plan as a recurring invoice. It is emailed each month until the plan ends, with a payment link once a payment provider is connected.
Yes, on every plan: payroll in SAR, GOSI contributions, the Mudad WPS salary file, end-of-service accruals and bilingual payslips. Starter covers up to 5 employees.
No. There are no patient charts, no appointments and no insurance claims submission. Keep your dental software for that.
On Growth and Premium, yes, at weighted average cost. There is no batch, serial number or expiry-date tracking.
Yes. Tag revenue and lab bills to the dentist's cost centre, allocate salary cost to it with a re-tag or allocation journal, and run the P&L for it.
Set up for Saudi Arabia's rules from the first day.
Aqid ERP