Bill retainers every month without thinking about it, keep client advances apart from your own money, and see what each case or client earns.
Bill retainers every month without thinking about it, keep client advances apart from your own money, and see what each case or client earns. Aqid ERP is built for ZATCA Phase 2 e-invoicing, prepares the VAT return from the books and runs payroll with GOSI and a WPS file in the Mudad layout. The Growth plan fits, at SAR 111 a month, with a 60-day free trial. Not built yet: There are no timesheets and no hourly billing, so fees are billed as fixed amounts, retainers or stages.
| For | Law firms |
|---|---|
| E-invoicing | ZATCA Phase 2: clearance and reporting once your device is connected with a Fatoora OTP; UBL 2.1 XML, QR code |
| VAT | 15% standard rate; the return is prepared from the books |
| Payroll | GOSI, a WPS salary file in the Mudad layout, end of service, payslips in Arabic and English |
| Stock | Not needed by most businesses of this kind |
| Recommended plan | Starter for a small practice with up to 3 users; Growth once you have more than 5 employees on payroll. |
| Price | SAR 111 a month before VAT · 60-day free trial today, no card |
| Not built yet | There are no timesheets and no hourly billing, so fees are billed as fixed amounts, retainers or stages. |
A monthly retainer is a recurring invoice issued on the day you choose and emailed automatically; share it on WhatsApp from your phone in one tap, and add a payment link once you connect a payment provider. A retainer invoiced a year up front is recognised month by month as deferred revenue.
Keep client advances in their own liability account in your chart of accounts until you bill against them. Ask your tax adviser how VAT applies to advances in your case.
Tag each fee invoice, filing cost and expense claim to a case or client project. The P&L per project shows what each matter earned after costs.
Send a fee quote; the client accepts it through the customer portal without creating an account. Turn it into an invoice when the work starts.
Fee quotes, tax invoices, recurring retainer invoices, credit notes, payment links once a payment provider is connected, automatic email reminders, and statements by email or WhatsApp.
Each case, client or practice area as a project or cost centre, with its own P&L.
Chart of accounts with a liability account you add for client advances, bank reconciliation, deferred revenue for retainers invoiced in advance, and approval of bills, purchase orders, claims and payments over your limit.
Lawyers submit claims for travel and filing costs; approved claims are tagged to the case and paid.
Monthly payroll for lawyers and support staff, GOSI contributions, the Mudad WPS salary file, end-of-service accruals and bilingual payslips.
Partners see everything; staff see only what their role allows. Every change is in the audit log, and two-step sign-in protects client data.
Legal fees usually carry VAT at the standard 15%; for clients outside Saudi Arabia, agree the treatment with your tax adviser. Fee invoices to companies are tax invoices cleared through ZATCA e-invoicing Phase 2; invoices to individuals are simplified invoices that are reported. Each carries UBL 2.1 XML, a XAdES signature and a QR code.
If you pay costs on a client's behalf, ask your tax adviser how to invoice them on to the client. The VAT return is prepared from the books.
For small businesses that need compliant invoicing
79 / month
For teams that want the full books, not only invoices
111 / month
For companies with branches, devices and volume
219 / month
Aqid ERP implements Phase 2 end to end (UBL 2.1 XML, XAdES signature, QR code, clearance for tax invoices and reporting for simplified ones) and is tested against ZATCA's published rules. Its listing in ZATCA's solution-provider directory is in progress. You connect your device with an OTP from the Fatoora portal.
No. There are no timesheets or hourly billing. Bill fixed fees, stages or monthly retainers instead.
Set each retainer as a recurring invoice. If you invoice the client a year up front, the amount is deferred and recognised month by month.
Keep them in their own liability account in the chart of accounts and apply them when you bill. Ask your tax adviser how VAT applies to advances.
Yes, on every plan: payroll in SAR, GOSI contributions, the Mudad WPS salary file, end-of-service accruals and bilingual payslips.
Yes. Tag invoices, expenses and claims to a project for the case or client, and run its P&L.
Set up for Saudi Arabia's rules from the first day.
Aqid ERP