Aqid ERPSuppliers in their own currency
Enter bills from hotels, ground handlers and transport companies abroad in EUR, USD, AED or any currency you set up. Open balances are revalued at month end.
Hospitality & lifestyle
Accounting for travel and tourism agencies
Record hotel and supplier bills in the currency they arrive in, see what each trip or group really earns, and get travellers to pay through a link on the invoice.
Start now for free No credit card needed — invoice in minutes
In short
Record hotel and supplier bills in the currency they arrive in, see what each trip or group really earns, and get travellers to pay through a link on the invoice. Aqid ERP is built for ZATCA Phase 2 e-invoicing, prepares the VAT return from the books and runs payroll with GOSI and a WPS file in the Mudad layout. The Growth plan fits, at SAR 111 a month, with a 60-day free trial. Not built yet: There is no booking engine, GDS or airline ticketing connection, and no CRM pipeline; bookings stay in your reservation system and Aqid ERP is the accounting, VAT and payroll layer.
At a glance
| For | Travel agencies |
|---|---|
| E-invoicing | ZATCA Phase 2: clearance and reporting once your device is connected with a Fatoora OTP; UBL 2.1 XML, QR code |
| VAT | 15% standard rate; the return is prepared from the books |
| Payroll | GOSI, a WPS salary file in the Mudad layout, end of service, payslips in Arabic and English |
| Stock | Not needed by most businesses of this kind |
| Recommended plan | Growth: foreign-currency supplier bills with month-end revaluation and unlimited payroll. |
| Price | SAR 111 a month before VAT · 60-day free trial today, no card |
| Not built yet | There is no booking engine, GDS or airline ticketing connection, and no CRM pipeline; bookings stay in your reservation system and Aqid ERP is the accounting, VAT and payroll layer. |
How it runs
Every trip or group is a tag
Tag the client invoice and every supplier bill to the trip, group or corporate account. The profit and loss for that tag shows the margin you actually kept.
Quotes clients accept by link
Send a package quote by WhatsApp. The client opens it and accepts, no account needed, and the quote becomes the invoice, with a payment link once you connect a payment provider.
Corporate accounts with statements
Send corporate clients a statement and ageing each month, with automatic email reminders for overdue invoices, so travel booked on account gets paid.
A month at a travel agency (example)
- Say a company books a five-day incentive trip abroad for twenty staff. You send a quote and they accept it on the link. You tag everything to a project called Incentive Trip.
- The hotel abroad bills EUR 8,000. At a rate of 4.10 it is recorded as SAR 32,800. A ground handler bills USD 3,000, recorded at 3.75 as SAR 11,250. Both bills carry the trip tag.
- A local coach company bills SAR 4,000 plus SAR 600 VAT (15%) for airport transfers in Saudi Arabia. The SAR 600 goes to input VAT.
- You invoice the client SAR 56,000 for the trip. How each part of a travel package is taxed is a question for your tax adviser, so we leave the VAT line on this invoice out of the example.
- At month end the euro has moved, so the open hotel balance is revalued and the difference posts as a currency gain or loss. The trip P&L shows SAR 56,000 against SAR 48,050 of supplier costs, a margin of SAR 7,950 before staff time.
The parts you will use
Multi-currency
Foreign-currency bills and invoices, payments in the supplier's currency, and month-end revaluation of open balances.
Projects
Tag invoices, bills and expenses to a trip, group, season or corporate client, and run profit and loss per tag.
Sales
Quotes, invoices, credit notes for cancellations, payment links once a payment provider is connected, automatic email reminders, customer statements and ageing. Send by email or WhatsApp.
Purchasing
Supplier bills with an approval limit, so large hotel commitments wait for a second approver, and supplier payments tracked against each bill.
Payroll
Monthly payroll in SAR, GOSI, Mudad WPS file, end-of-service accruals and alerts before iqamas and passports expire.
Bank and card reconciliation
Reconcile bank and card statements line by line so supplier payments abroad match the bills they settle.
VAT and e-invoicing for travel agencies
Once your device is connected with an OTP from the Fatoora portal, invoices you issue from Aqid ERP go through ZATCA e-invoicing Phase 2: UBL 2.1 XML, a XAdES signature and a QR code. Invoices to companies are cleared; simplified invoices to individual travellers are reported.
VAT on travel depends on what you sell and where it is supplied. This page does not describe a VAT treatment for travel services; agree yours with your tax adviser before you go live, and our team will help you set up your items to match.
Input VAT on local supplier bills at 15% is collected as you post them, and the VAT return is prepared from the books.
Plans for Travel agencies
Starter
For small businesses that need compliant invoicing
79 / month
- Compliant invoices + QR
- Customers & quotes
- Payroll and WPS file for up to 5 employees
Growth
For teams that want the full books, not only invoices
111 / month
- Everything in Starter
- Full ledger & reports
- Unlimited payroll, inventory and consolidation
Premium
For companies with branches, devices and volume
219 / month
- Everything in Growth
- Branches & devices
- Consolidation & API
Questions
Can I record hotel bills in euros or dollars?
Yes, on Growth and Premium. Bills and invoices can be in foreign currency, and open balances are revalued at month end.
Can I see profit per trip or group?
Yes. Tag the client invoice and all supplier bills to a project for the trip or group, and run the profit and loss for that project.
Does Aqid ERP connect to a GDS or booking engine?
No. There is no booking or ticketing connection. Keep your reservation system for bookings and use Aqid ERP for invoices, supplier bills, VAT and payroll.
Is Aqid ERP ready for ZATCA e-invoicing Phase 2?
Not listed yet: Aqid ERP's listing in ZATCA's solution-provider directory is in progress. It implements Phase 2 end to end (UBL 2.1 XML, XAdES signature, QR code, clearance for tax invoices and reporting for simplified ones) and is tested against ZATCA's published rules. You connect your device with an OTP from the Fatoora portal.
Does payroll include GOSI and Mudad?
Yes, on every plan. Payroll calculates GOSI, produces the Mudad WPS file and accrues end-of-service. Starter covers up to five employees.
How do I handle a cancelled booking?
Issue a credit note against the original invoice. It reduces what the client owes and goes through e-invoicing like any other document.
Other industries
Healthcare
Professional services
Property & construction
Trade, stock & production
Hospitality & lifestyle
Workforce & operations
Groups of companies
Aqid ERP in Saudi Arabia
Set up for Saudi Arabia's rules from the first day.
- Plans from 79 a month
- ZATCA Phase 2
- VAT 15 %
- GOSI & Mudad WPS
Aqid ERP for Saudi ArabiaPrices in Saudi ArabiaVAT registration in Saudi Arabia: the thresholds, the 30-day deadline and the fineGetting a VAT refund from ZATCA: the credit balance, the request and the bank accountCancelling VAT registration in Saudi Arabia: when you must, when you may, and what follows