Bill retainers every month, recharge media spend to the right client, and see which account actually earns once staff and freelancers are counted.
Bill retainers every month, recharge media spend to the right client, and see which account actually earns once staff and freelancers are counted. Aqid ERP is built for ZATCA Phase 2 e-invoicing, prepares the VAT return from the books and runs payroll with GOSI and a WPS file in the Mudad layout. The Growth plan fits, at SAR 111 a month, with a 60-day free trial. Not built yet: There are no timesheets or hourly billing, so staff cost reaches a project by allocating payroll cost rather than through logged hours.
| For | Marketing agencies |
|---|---|
| E-invoicing | ZATCA Phase 2: clearance and reporting once your device is connected with a Fatoora OTP; UBL 2.1 XML, QR code |
| VAT | 15% standard rate; the return is prepared from the books |
| Payroll | GOSI, a WPS salary file in the Mudad layout, end of service, payslips in Arabic and English |
| Stock | Not needed by most businesses of this kind |
| Recommended plan | Growth: unlimited payroll for your team and foreign-currency bills for international ad platforms and freelancers. |
| Price | SAR 111 a month before VAT · 60-day free trial today, no card |
| Not built yet | There are no timesheets or hourly billing, so staff cost reaches a project by allocating payroll cost rather than through logged hours. |
Set each retainer up as a recurring invoice. It is issued on the same day every month as a ZATCA-compliant tax invoice and emailed automatically. Share it on WhatsApp in one tap, and add a payment link once you connect a payment provider.
Enter the platform or publisher bill, tag it to the client project, and put the recharge on the client's next invoice. The project shows what you paid and what you billed side by side.
Tag invoices, supplier bills, freelancer costs and expense claims to a client project, and allocate payroll cost to it by re-tagging the payroll entry or posting an allocation journal. Run the profit and loss for that tag and see the margin on each account.
Send a campaign quote by email or WhatsApp. The client opens it in the customer portal and accepts it without creating an account, then you turn it into an invoice.
Quotes, tax invoices, credit notes and recurring retainer invoices, emailed or shared on WhatsApp, with automatic email reminders and a payment link once a payment provider is connected.
One tag per client or campaign. Revenue, media bills and freelancer bills land on it, and payroll cost is allocated to it, so profit per account is a report, not a spreadsheet.
Purchase orders for media bookings and production. Orders or bills over your limit wait for a second approver before they go through.
Monthly payroll in SAR with GOSI contributions, the Mudad WPS salary file, end-of-service accruals and bilingual payslips.
When you invoice a campaign fee up front, recognise it month by month over the campaign instead of all at once.
Staff submit claims for shoots, travel and event costs, tagged to the client project so they count against the right account.
Aqid ERP implements ZATCA e-invoicing Phase 2: UBL 2.1 XML, XAdES signature and QR code. Once your device is connected with an OTP from the Fatoora portal, invoices to businesses are cleared with ZATCA before they reach the client and simplified invoices are reported. Its listing in ZATCA's solution-provider directory is in progress.
VAT at 15% is calculated on each invoice line, and input VAT on media, production and freelancer bills is tracked as you enter them. The VAT return is prepared from the books, so retainers, recharges and supplier bills all feed into it.
How you treat a recharged media cost for VAT depends on whether you buy it as principal or as the client's agent. Agree the treatment with your tax adviser; Aqid ERP records it either way.
For small businesses that need compliant invoicing
79 / month
For teams that want the full books, not only invoices
111 / month
For companies with branches, devices and volume
219 / month
Aqid ERP implements Phase 2 end to end (UBL 2.1 XML, XAdES signature, QR code, clearance for tax invoices and reporting for simplified ones) and is tested against ZATCA's published rules. Its listing in ZATCA's solution-provider directory is in progress. You connect your device with an OTP from the Fatoora portal.
Yes. Tag invoices, supplier bills and expense claims to a client project, allocate payroll cost to it, and run the P&L for that tag.
No. There are no timesheets or hourly billing yet. Staff cost reaches a client by allocating payroll cost to its project, and you bill on retainers or fixed fees.
Yes. Payroll calculates GOSI contributions, produces the Mudad WPS salary file, accrues end-of-service and prints bilingual payslips. It is on every plan; Starter covers up to 5 employees.
Yes. Set it up as a recurring invoice. It is issued on the same date each month and emailed automatically, with a payment link once you connect a payment provider.
On Growth and Premium you can enter foreign-currency bills, and balances are revalued at month end.
Set up for Saudi Arabia's rules from the first day.
Aqid ERP