Aqid ERPPurchase orders to bills
The bill starts from the order, so quantities and prices are not typed twice.
Order, approve, pay
Spend that is approved before it is paid
Raise a purchase order, receive the bill against it, approve what is over your limit and pay suppliers in one batch, with every step on the record.
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What you get
An approval limit
Orders and bills at or over the amount you set wait for someone with the right to approve them.
Payment requests and batches
Request, approve and release supplier payments, and download the payment file for your bank.
Expense claims
Staff submit claims with receipts; the approved ones are reimbursed and posted.
Landed cost and supplier prices
Spread freight and customs over the items they brought in, and keep each supplier's last price.
Questions
Who can approve?
Anyone whose role carries the approve-payments permission. The person who submitted cannot approve their own.
Is withholding tax handled?
In Saudi Arabia, yes: withholding on payments to non-residents is taken off the payment and owed to ZATCA.
Can I see what I owe each supplier?
Yes: supplier statements and the payables ageing, by supplier and by due date.
Who uses this
In Saudi Arabia
Paying suppliers abroad brings two Saudi obligations. Services from a supplier with no fixed establishment in the Kingdom fall under the reverse charge: you account for the 15% VAT yourself and recover it under the normal rules, with both entries in the return. Payments to non-residents can also carry withholding tax, which Aqid ERP takes off the payment, records as owed to ZATCA and summarises for the monthly form. When a supplier sends a credit note, your input VAT is adjusted in the period in which you receive it.
Read next for Saudi Arabia
Aqid ERP in Saudi Arabia
Set up for Saudi Arabia's rules from the first day.
- Plans from 79 a month
- ZATCA Phase 2
- VAT 15 %
- GOSI & Mudad WPS
Aqid ERP for Saudi ArabiaPrices in Saudi ArabiaVAT registration in Saudi Arabia: the thresholds, the 30-day deadline and the fineGetting a VAT refund from ZATCA: the credit balance, the request and the bank accountCancelling VAT registration in Saudi Arabia: when you must, when you may, and what follows