Send every family its term invoice on time, let tuition fall into the months it is earned, and pay every teacher on time, with a WPS salary file in the Mudad layout for you to upload.
Send every family its term invoice on time, let tuition fall into the months it is earned, and pay every teacher on time, with a WPS salary file in the Mudad layout for you to upload. Aqid ERP is built for ZATCA Phase 2 e-invoicing, prepares the VAT return from the books and runs payroll with GOSI and a WPS file in the Mudad layout. The Growth plan fits, at SAR 111 a month, with a 60-day free trial. Not built yet: There are no student records, grades, attendance, timetables or admissions in Aqid ERP; keep your school management system for that and use Aqid ERP for fee invoices, deferred revenue, VAT and payroll.
| For | Private schools & nurseries |
|---|---|
| E-invoicing | ZATCA Phase 2: clearance and reporting once your device is connected with a Fatoora OTP; UBL 2.1 XML, QR code |
| VAT | 15% standard rate; the return is prepared from the books |
| Payroll | GOSI, a WPS salary file in the Mudad layout, end of service, payslips in Arabic and English |
| Stock | Not needed by most businesses of this kind |
| Recommended plan | Growth: unlimited payroll for all staff, and consolidation if you run up to 3 schools as separate companies. |
| Price | SAR 111 a month before VAT · 60-day free trial today, no card |
| Not built yet | There are no student records, grades, attendance, timetables or admissions in Aqid ERP; keep your school management system for that and use Aqid ERP for fee invoices, deferred revenue, VAT and payroll. |
Set up a recurring invoice per family for each term or month. It is emailed automatically and can be shared on WhatsApp in one tap; a payment link works once you connect a payment provider, and automatic email reminders follow if it is not paid.
A term fee invoiced in September goes to deferred revenue and is recognised month by month. The P&L for October shows October's tuition, not a lump in September.
Run payroll for teachers, assistants, drivers and admin in one go: GOSI contributions, the Mudad WPS file, end-of-service accruals and bilingual payslips.
Tag fees and running costs to a campus, a stage such as kindergarten or secondary, or the nursery, and allocate salary cost to it from the payroll entry. The profit and loss runs per cost centre.
Term or monthly fee invoices per family, payment links once a payment provider is connected, automatic email reminders, customer statements and ageing so you can see which families are behind.
Fees invoiced in advance held as deferred revenue and recognised month by month over the term.
Unlimited payroll on Growth and Premium: GOSI, Mudad WPS file, end-of-service accruals, bilingual payslips and document expiry alerts for every employee.
Purchase orders and bills for books, supplies and maintenance, with orders over a limit waiting for a second approver.
Buses, classroom equipment and furniture as fixed assets; run depreciation each month in one click.
Run more than one school or company under one login, with consolidated statements as a report: up to 3 companies on Growth and 25 on Premium.
Once your device is connected with an OTP from the Fatoora portal, invoices you issue from Aqid ERP go through ZATCA e-invoicing Phase 2: UBL 2.1 XML, a XAdES signature and a QR code. Simplified invoices to families are reported; invoices to companies are cleared.
This page does not describe how VAT applies to tuition. Agree the treatment for your school with your tax adviser before you set up your fee items.
Input VAT at 15% on supplier bills is collected as you post them, and the VAT return is prepared from the books.
For small businesses that need compliant invoicing
79 / month
For teams that want the full books, not only invoices
111 / month
For companies with branches, devices and volume
219 / month
No. There are no student records, grades or attendance. Keep your school system for that; Aqid ERP sets each family up as a customer and handles invoices, VAT and payroll.
Yes. Set up a recurring invoice per family for each term or month. It is emailed automatically, with a payment link once you connect a payment provider and automatic email reminders; you can also share it on WhatsApp in one tap.
When you invoice it up front, it goes to deferred revenue and is recognised month by month over the term, so each month shows the tuition it earned.
Yes. Growth and Premium have unlimited payroll with GOSI contributions, the Mudad WPS file, end-of-service accruals and bilingual payslips.
Not listed yet: Aqid ERP's listing in ZATCA's solution-provider directory is in progress. It implements Phase 2 end to end (UBL 2.1 XML, XAdES signature, QR code, clearance for tax invoices and reporting for simplified ones) and is tested against ZATCA's published rules. You connect your device with an OTP from the Fatoora portal.
Yes. The Aqid ERP Care team helps migrate your data and answers questions on WhatsApp.
Set up for Saudi Arabia's rules from the first day.
Aqid ERP