Aqid ERPSales to shops on account
Sales order, delivery note, tax invoice. Each shop gets a statement and an ageing line, and automatic email reminders go out on overdue invoices.
Trade, stock & production
Accounting for food and FMCG distributors
Invoice dozens of shops on account, keep stock right across your warehouses, and see who owes you money and for how long. Read the limits first: there is no batch or expiry tracking.
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In short
Invoice dozens of shops on account, keep stock right across your warehouses, and see who owes you money and for how long. Read the limits first: there is no batch or expiry tracking. Aqid ERP is built for ZATCA Phase 2 e-invoicing, prepares the VAT return from the books and runs payroll with GOSI and a WPS file in the Mudad layout. The Growth plan fits, at SAR 111 a month, with a 60-day free trial. Not built yet: There is no batch, lot or expiry-date tracking, no FIFO or FEFO, and no serial numbers.
At a glance
| For | Food & FMCG distribution |
|---|---|
| E-invoicing | ZATCA Phase 2: clearance and reporting once your device is connected with a Fatoora OTP; UBL 2.1 XML, QR code |
| VAT | 15% standard rate; the return is prepared from the books |
| Payroll | GOSI, a WPS salary file in the Mudad layout, end of service, payslips in Arabic and English |
| Stock | On Growth and Premium, at weighted average cost |
| Recommended plan | Growth: several warehouses, unlimited payroll and up to 3 marketplace channels. |
| Price | SAR 111 a month before VAT · 60-day free trial today, no card |
| Not built yet | There is no batch, lot or expiry-date tracking, no FIFO or FEFO, and no serial numbers. |
How it runs
Stock across warehouses
Main store, cold room and branch depot as separate warehouses, with transfers and counts. Cost of sales posts on every sale at weighted average cost.
Big bills wait for approval
Set a limit, and purchase orders or bills above it wait for a second approver before they post. Freight and customs on imported lines are spread over the goods.
Online channel settlements
If you also sell on Amazon or noon, import the settlement file. Each line is matched to a sale, a fee or a refund.
A month at a food distributor (example)
- Say you supply 40 grocery shops and all lines carry 15% VAT. This month's invoices total SAR 300,000 plus SAR 45,000 VAT, so SAR 345,000. Each one leaves with a delivery note from the warehouse that shipped it.
- Your main brand supplier bills SAR 200,000 plus SAR 30,000 VAT. Your approval limit is SAR 50,000, so the bill waits for the finance manager before it posts.
- You send each shop its statement on WhatsApp. The ageing shows SAR 60,000 past 60 days across six shops, so you know who your reps should visit first.
- Payroll for 15 staff, including drivers and warehouse hands, runs with GOSI posted and a WPS salary file in the Mudad layout for you to upload.
- VAT for the month: SAR 45,000 output less SAR 30,000 input leaves SAR 15,000, and the return is prepared from the books.
The parts you will use
Sales
Quotes, sales orders, delivery notes, tax invoices and credit notes for returns and damaged goods, with statements and ageing per shop.
Inventory
Several warehouses, transfers, stock counts and weighted average cost. Growth or Premium.
Purchasing
Purchase orders to bills, approval limits, landed cost on imports and supplier payments.
Marketplace settlements
Amazon and noon settlement files matched line by line to sales, fees and refunds. Starter covers 1 channel, Growth up to 3.
Payroll
Drivers, sales reps and warehouse staff with GOSI, Mudad WPS, end-of-service accruals and iqama expiry alerts.
VAT and e-invoicing for distributors
Invoices to shops are tax invoices and go to ZATCA for clearance as Phase 2 e-invoices: UBL 2.1 XML, XAdES signature and QR code. Simplified invoices to individuals are reported. Once your device is connected, each invoice is cleared or reported to ZATCA as it is issued.
The VAT return is prepared from the posted invoices and bills, so output and input VAT match your ledger. If you are unsure how a product line is treated for VAT, check with your adviser.
Plans for Food & FMCG distribution
Starter
For small businesses that need compliant invoicing
79 / month
- Compliant invoices + QR
- Customers & quotes
- Payroll and WPS file for up to 5 employees
Growth
For teams that want the full books, not only invoices
111 / month
- Everything in Starter
- Full ledger & reports
- Unlimited payroll, inventory and consolidation
Premium
For companies with branches, devices and volume
219 / month
- Everything in Growth
- Branches & devices
- Consolidation & API
Questions
Does Aqid ERP track batches or expiry dates?
No. There is no batch, lot or expiry tracking, and costing is weighted average only. It suits distributors who do not need to trace batches. If you do, keep that in a warehouse system and use Aqid ERP for accounting, VAT and payroll.
Are my invoices to shops ZATCA Phase 2 compliant?
Aqid ERP implements Phase 2 end to end (UBL 2.1 XML, XAdES signature, QR code, clearance for tax invoices and reporting for simplified ones) and is tested against ZATCA's published rules. Its listing in ZATCA's solution-provider directory is in progress. You connect your device with an OTP from the Fatoora portal.
Can I run payroll for drivers and reps with GOSI and Mudad?
Yes, on every plan. Payroll posts GOSI, produces the Mudad WPS file and accrues end-of-service. Starter covers up to 5 employees; Growth and Premium have no limit.
Can I set different prices for different shops?
There are no customer price lists yet. You set the price on each sales order or invoice.
Can I stop big purchase bills posting without approval?
Yes. Set an approval limit, and orders or bills above it wait for a second approver.
Can I try it with my own data?
Yes. There is a free trial with no card: 60 days for companies that start by 31 December 2026, and we help migrate items, customers and opening balances.
Other industries
Healthcare
Professional services
Property & construction
Trade, stock & production
Hospitality & lifestyle
Workforce & operations
Groups of companies
Aqid ERP in Saudi Arabia
Set up for Saudi Arabia's rules from the first day.
- Plans from 79 a month
- ZATCA Phase 2
- VAT 15 %
- GOSI & Mudad WPS
Aqid ERP for Saudi ArabiaPrices in Saudi ArabiaVAT registration in Saudi Arabia: the thresholds, the 30-day deadline and the fineGetting a VAT refund from ZATCA: the credit balance, the request and the bank accountCancelling VAT registration in Saudi Arabia: when you must, when you may, and what follows