Aqid ERPBeside your clinic system
Patient files and bookings stay in your clinic system. Daily takings and insurer invoices come into Aqid ERP as sales, so the ledger and VAT return are built from them.
Healthcare
Accounting for clinics and polyclinics
Keep your clinic system for patients and appointments, and run the books, VAT and payroll here: invoice insurers, see what each department earns, and pay doctors on time.
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In short
Keep your clinic system for patients and appointments, and run the books, VAT and payroll here: invoice insurers, see what each department earns, and pay doctors on time. Aqid ERP is built for ZATCA Phase 2 e-invoicing, prepares the VAT return from the books and runs payroll with GOSI and a WPS file in the Mudad layout. The Growth plan fits, at SAR 111 a month, with a 60-day free trial. Not built yet: Aqid ERP is the accounting, VAT and payroll layer, not a clinic system.
At a glance
| For | Medical clinics |
|---|---|
| E-invoicing | ZATCA Phase 2: clearance and reporting once your device is connected with a Fatoora OTP; UBL 2.1 XML, QR code |
| VAT | 15% standard rate; the return is prepared from the books |
| Payroll | GOSI, a WPS salary file in the Mudad layout, end of service, payslips in Arabic and English |
| Stock | On Growth and Premium, at weighted average cost |
| Recommended plan | Growth: unlimited payroll for medical staff, inventory for consumables, and consolidation if you run more than one clinic company. |
| Price | SAR 111 a month before VAT · 60-day free trial today, no card |
| Not built yet | Aqid ERP is the accounting, VAT and payroll layer, not a clinic system. |
How it runs
Insurers as customers
Each insurance company or corporate client is a customer with its own statement and ageing. You see what each one owes and how long it has been outstanding.
Departments as cost centres
Make each department a cost centre: general practice, paediatrics, lab, radiology. Tag revenue and supplies to it, allocate doctor salaries to it from the payroll entry, and the P&L shows which department carries the clinic.
Staff and licences
Payroll for doctors, nurses and reception with GOSI and the Mudad WPS file. Employee records carry document expiry alerts for iqamas and passports, and you can add other documents.
A month at a polyclinic (example)
- Say your polyclinic records SAR 100,000 of cash visits in October that carry VAT. They are posted as simplified invoices with SAR 15,000 VAT, SAR 115,000 in total.
- At month end you invoice one insurer SAR 60,000 for covered visits. With 15% VAT that is SAR 69,000 on a tax invoice, cleared through ZATCA once your device is connected. The insurer's ageing shows it until paid.
- An outside lab sends a bill for SAR 8,000 plus SAR 1,200 VAT, tagged to the lab cost centre. Payroll for 12 staff runs with GOSI and the Mudad file, and its cost is then allocated to the departments.
- The VAT return shows SAR 24,000 output VAT and SAR 1,200 input VAT from the lab bill, so SAR 22,800 to pay, before any other purchases.
- How VAT applies can depend on the service and the patient, so set up your VAT treatment with your tax adviser first. These figures only show the arithmetic.
The parts you will use
Sales
Tax invoices to insurers and companies, simplified invoices for walk-in patients, credit notes for rejected claims you write off, automatic email reminders, and statements by email or WhatsApp.
Projects and cost centres
Departments, doctors or branches as cost centres, with a P&L for each one.
Purchasing
Purchase orders and bills from medical suppliers and labs, with an approval limit so large orders wait for a second approver.
Fixed assets
Imaging machines, dental chairs and lab equipment on a fixed asset register; run depreciation each month in one click.
Payroll
Monthly payroll in SAR, GOSI contributions, Mudad WPS salary file, end-of-service accruals and bilingual payslips.
Inventory
On Growth and Premium, track consumables across stores at weighted average cost, and post usage with a stock adjustment or count.
VAT and e-invoicing for clinics
Invoices to insurers and companies go out as tax invoices and are cleared through ZATCA e-invoicing Phase 2. Simplified invoices for individual patients are reported. Each carries UBL 2.1 XML, a XAdES signature and a QR code.
Standard VAT in Saudi Arabia is 15%. If parts of your services are treated differently for VAT, agree the treatment with your tax adviser and set it up before you start invoicing.
The VAT return is prepared from the books, so it matches the invoices and bills you posted.
Plans for Medical clinics
Starter
For small businesses that need compliant invoicing
79 / month
- Compliant invoices + QR
- Customers & quotes
- Payroll and WPS file for up to 5 employees
Growth
For teams that want the full books, not only invoices
111 / month
- Everything in Starter
- Full ledger & reports
- Unlimited payroll, inventory and consolidation
Premium
For companies with branches, devices and volume
219 / month
- Everything in Growth
- Branches & devices
- Consolidation & API
Questions
Is Aqid ERP live for ZATCA e-invoicing Phase 2?
Not listed yet: Aqid ERP's listing in ZATCA's solution-provider directory is in progress. It implements Phase 2 end to end (UBL 2.1 XML, XAdES signature, QR code, clearance for tax invoices and reporting for simplified ones) and is tested against ZATCA's published rules. You connect your device with an OTP from the Fatoora portal.
Does Aqid ERP replace my clinic management system?
No. There are no patient records, EMR, appointments or insurance claims submission. Your clinic system keeps doing that; Aqid ERP does the accounting, VAT and payroll.
Can it handle payroll for doctors and nurses?
Yes: monthly payroll in SAR, GOSI contributions, the Mudad WPS salary file, end-of-service accruals and bilingual payslips. Growth has no employee limit.
Can I see profit per department or per doctor?
Yes. Make each department or doctor a cost centre, tag revenue and costs to it (allocating payroll cost from the payroll entry), and run the P&L for that cost centre.
Can I track medical consumables?
On Growth and Premium you can track stock in several stores at weighted average cost. There is no batch, lot or expiry-date tracking.
How do I follow up unpaid insurer invoices?
Each insurer is a customer with its own statement and ageing. Send statements by email or WhatsApp, and set automatic email reminders.
Other industries
Healthcare
Professional services
Property & construction
Trade, stock & production
Hospitality & lifestyle
Workforce & operations
Groups of companies
Aqid ERP in Saudi Arabia
Set up for Saudi Arabia's rules from the first day.
- Plans from 79 a month
- ZATCA Phase 2
- VAT 15 %
- GOSI & Mudad WPS
Aqid ERP for Saudi ArabiaPrices in Saudi ArabiaVAT registration in Saudi Arabia: the thresholds, the 30-day deadline and the fineGetting a VAT refund from ZATCA: the credit balance, the request and the bank accountCancelling VAT registration in Saudi Arabia: when you must, when you may, and what follows