Saudi Arabia

Accounting software and cloud ERP for potato, grape and grain farms in Hail

Hail's growers of potatoes, grapes, grain and vegetables spend for months before a harvest is sold by the truckload. Aqid ERP costs each crop and season as a project against its budget, buys seed, fertiliser and fuel under approval, invoices wholesalers and processors through ZATCA, and pays farm crews with GOSI and the Mudad file.

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In short

Hail's growers of potatoes, grapes, grain and vegetables spend for months before a harvest is sold by the truckload. Aqid ERP costs each crop and season as a project against its budget, buys seed, fertiliser and fuel under approval, invoices wholesalers and processors through ZATCA, and pays farm crews with GOSI and the Mudad file. The Growth plan fits, at SAR 111 a month, with a 60-day free trial. Not built yet: There is no farm-management module: no field maps, irrigation or spray records, yields per hectare, or herd records.

At a glance

CityHail, Saudi Arabia
E-invoicingZATCA Phase 2: clearance and reporting once your device is connected with a Fatoora OTP; UBL 2.1 XML, QR code
VAT15% standard rate; the return is prepared from the books in ZATCA's layout
PayrollGOSI, a WPS salary file in the Mudad layout, end of service, payslips in Arabic and English
CurrencySAR, to 2 decimal places on every document and in the ledger
Recommended planGrowth: a project for each crop and season, purchase approvals on inputs, and unlimited payroll for planting and harvest crews.
PriceSAR 111 a month · 60-day free trial today, no card
Not built yetThere is no farm-management module: no field maps, irrigation or spray records, yields per hectare, or herd records.

Business in Hail, and the part Aqid ERP plays

Hail is farm country in the north, with thousands of farms and agricultural holdings, hydroponic houses among them, growing fruit, vegetables, grain and barley and raising livestock. Potatoes grow well in its sandy soil and go to the home market, to export and to crisp makers; its grapes are picked in summer and sold across the Kingdom. Visitors come too, for the rock art of Jubbah and Shuwaymis, both UNESCO World Heritage sites.

A grower's money moves in seasons: seed, fertiliser, diesel and power for irrigation, and hired crews, paid for months before the crop is lifted or picked, then sold in bulk to wholesalers, packers and processors on terms. Aqid ERP makes each crop in each season a project with its own budget, so the potato fields and the vineyard each show whether the season paid.

How a business in Hail runs on Aqid ERP

Each crop and season as a project

Open a project for the winter potatoes or the summer grapes with its budget; tag seed, fertiliser, fuel, crew and every sale to it, and compare spend against budget as the season goes on.

Inputs bought under approval

Seed, fertiliser, sprays and diesel on purchase orders; orders above your limit wait for a second approver, and supplier statements show what is owed before the harvest pays it.

Sold by the truckload, on terms

Tax invoices to wholesalers, packers and processors cleared through ZATCA, each buyer with a statement, an ageing and a credit limit that warns or holds the next sale.

Crews for planting and harvest

Farm workers and drivers go through the same payroll with GOSI, the Mudad WPS file, bilingual payslips and iqama expiry alerts; end of service accrues from the first month.

A month at a potato and grape farm in Hail (example)

  1. Say a potato and grape farm in Hail invoices SAR 680,000.00 of potatoes and grapes sold to wholesalers and processors in October, all at the standard rate. That is SAR 102,000.00 VAT, SAR 782,000.00 in total, on tax invoices cleared through ZATCA or simplified invoices reported to it.
  2. A supplier bills SAR 260,000.00 plus SAR 39,000.00 VAT for seed potatoes, fertiliser and diesel for the pumps, posted against a purchase order and tagged to the season's potato crop.
  3. Payroll for 26 staff runs with GOSI contributions and a WPS salary file in the Mudad layout, and its cost is posted to the books from the same run.
  4. The VAT return shows SAR 102,000.00 output VAT and SAR 39,000.00 input VAT, so SAR 63,000.00 to pay before any other purchases. Each box opens to the invoices and bills behind it.
  5. These figures only show the arithmetic. How VAT applies to your supplies is for your tax adviser, set up before you start invoicing.

The parts you will use

Projects and cost centres

Tag every line to a project, a cost centre or a branch; profit by job, a budget and percentage complete per project, and retention held on contract invoices.

Purchasing

Purchase orders and supplier bills, with an approval limit so large orders wait for a second approver, and supplier statements.

Sales

Tax invoices cleared through ZATCA, simplified invoices reported, credit notes, quotes, automatic reminders, and statements by email or WhatsApp.

Payroll

Monthly payroll in SAR, GOSI, a WPS salary file in the Mudad layout, end-of-service accruals and bilingual payslips.

The rules in Saudi Arabia, and what Aqid ERP does with them

E-invoicing: ZATCA's Phase 2 reaches VAT-registered businesses in waves. Aqid ERP produces the UBL 2.1 XML, the XAdES signature and the QR code, clears tax invoices and reports simplified ones once your device is connected with an OTP from the Fatoora portal. It implements Phase 2 end to end and is tested against ZATCA's published rules; its listing in ZATCA's solution-provider directory is in progress.

VAT: the standard rate is 15%. The return is prepared from the books in ZATCA's layout, and every box opens to the invoices and bills behind it. Filing on the ZATCA portal stays with you or your adviser.

Payroll: GOSI contributions by nationality, a WPS salary file in the Mudad layout, end-of-service accruals and payslips in Arabic and English, posted to the books from the same run. Employee records carry document expiry alerts for iqamas and passports.

Zakat and income tax are not computed; the year-end statements they start from are kept as you work, for you or your adviser.

Plans for a business in Hail

Starter

For small businesses that need compliant invoicing

 79 / month

  • Compliant invoices + QR
  • Customers & quotes
  • Payroll and WPS file for up to 5 employees
Start now for free
Recommended

Growth

For teams that want the full books, not only invoices

 111 / month

  • Everything in Starter
  • Full ledger & reports
  • Unlimited payroll, inventory and consolidation
Start now for free

Premium

For companies with branches, devices and volume

 219 / month

  • Everything in Growth
  • Branches & devices
  • Your own versioned metrics, consolidation & API
Start now for free

Compare the plans in detail

Questions

Can a Hail farm see whether this season's potato crop made money?

Yes. Make the season's crop a project with its budget and tag the seed, fertiliser, fuel, crews and every invoice to buyers to it; its profit and loss shows the margin on its own. Yields and field records stay in your farm logs.

Is Aqid ERP live for ZATCA e-invoicing Phase 2?

Not listed yet: Aqid ERP's listing in ZATCA's solution-provider directory is in progress. It implements Phase 2 end to end (UBL 2.1 XML, XAdES signature, QR code, clearance for tax invoices and reporting for simplified ones) and is tested against ZATCA's published rules. You connect your device with an OTP from the Fatoora portal.

Does it run Saudi payroll?

Yes: monthly payroll in SAR, GOSI contributions by nationality, a WPS salary file in the Mudad layout, end-of-service accruals and bilingual payslips. Starter covers up to 5 employees; Growth has no limit.

Industry pages for Hail

Trading & distributionFood & FMCG distributionAll industriesAccounting firms in Hail

Other cities in Saudi Arabia

RiyadhJeddahDammamKhobarJubailMedinaTabukAl-AhsaMakkahTaifJazanAl-KharjAbhaBuraydahYanbuDhahranHafar Al-BatinArarSakakaAll cities in Saudi Arabia

Aqid ERP in Saudi Arabia

Set up for Saudi Arabia's rules from the first day.

  • Plans from  79 a month
  • ZATCA Phase 2
  • VAT 15 %
  • GOSI & Mudad WPS
Aqid ERP for Saudi ArabiaPrices in Saudi ArabiaVAT registration in Saudi Arabia: the thresholds, the 30-day deadline and the fineGetting a VAT refund from ZATCA: the credit balance, the request and the bank accountCancelling VAT registration in Saudi Arabia: when you must, when you may, and what follows

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