Saudi Arabia

Cloud ERP for traders, importers and retailers in Jeddah

Jeddah's trade comes through the port and goes out through wholesalers and shops. Aqid ERP takes the imported goods into stock at landed cost, invoices wholesale customers with tax invoices and walk-in buyers with simplified ones, and reports both to ZATCA.

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In short

Jeddah's trade comes through the port and goes out through wholesalers and shops. Aqid ERP takes the imported goods into stock at landed cost, invoices wholesale customers with tax invoices and walk-in buyers with simplified ones, and reports both to ZATCA. The Growth plan fits, at SAR 111 a month, with a 60-day free trial. Not built yet: There is no point-of-sale screen and no customs or import-declaration module: counter sales are simplified invoices issued from the sales module, and the clearing agent's bill is posted as a purchase.

At a glance

CityJeddah, Saudi Arabia
E-invoicingZATCA Phase 2: clearance and reporting once your device is connected with a Fatoora OTP; UBL 2.1 XML, QR code
VAT15% standard rate; the return is prepared from the books in ZATCA's layout
PayrollGOSI, a WPS salary file in the Mudad layout, end of service, payslips in Arabic and English
CurrencySAR, to 2 decimal places on every document and in the ledger
Recommended planGrowth: inventory across warehouses, unlimited payroll, and consolidation if the trading company and the shops are separate companies.
PriceSAR 111 a month · 60-day free trial today, no card
Not built yetThere is no point-of-sale screen and no customs or import-declaration module: counter sales are simplified invoices issued from the sales module, and the clearing agent's bill is posted as a purchase.

Business in Jeddah, and the part Aqid ERP plays

Jeddah is the Kingdom's commercial port on the Red Sea and the gateway to Makkah. Importers, wholesalers, distributors and retailers of every kind trade from the city, alongside the logistics firms, travel agencies and food businesses that serve pilgrims and residents.

For them the work is stock and invoices: goods arrive by container, go into a warehouse, and leave on tax invoices to wholesale customers or simplified invoices at the counter. Aqid ERP keeps that stock at weighted average cost, agrees it with the ledger, and puts every sale through ZATCA.

How a business in Jeddah runs on Aqid ERP

Imported goods into stock

Post the supplier's bill, the freight and the clearing agent's charges, and receive the goods into the Jeddah warehouse at their landed cost. Stock value and cost of sales follow from there.

Wholesale and counter sales

Tax invoices to wholesale customers are cleared through ZATCA; counter sales go out as simplified invoices and are reported. Both carry the QR code and sit in the same VAT return.

Customer credit and collections

Each wholesale customer has a statement and an ageing; automatic reminders and WhatsApp statements chase what is due.

Staff across stores

Payroll for warehouse and shop staff with GOSI and the Mudad file, and document expiry alerts for iqamas.

A month at a wholesale trader in Jeddah (example)

  1. Say a wholesale trader in Jeddah invoices SAR 640,000.00 of goods sold to retailers in October, all at the standard rate. That is SAR 96,000.00 VAT, SAR 736,000.00 in total, on tax invoices cleared through ZATCA or simplified invoices reported to it.
  2. A supplier bills SAR 380,000.00 plus SAR 57,000.00 VAT for a container of imported goods, posted against a purchase order and tagged to the Jeddah warehouse.
  3. Payroll for 18 staff runs with GOSI contributions and a WPS salary file in the Mudad layout, and its cost is posted to the books from the same run.
  4. The VAT return shows SAR 96,000.00 output VAT and SAR 57,000.00 input VAT, so SAR 39,000.00 to pay before any other purchases. Each box opens to the invoices and bills behind it.
  5. These figures only show the arithmetic. How VAT applies to your supplies is for your tax adviser, set up before you start invoicing.

The parts you will use

Sales

Tax invoices cleared through ZATCA, simplified invoices reported, credit notes, quotes, automatic reminders, and statements by email or WhatsApp.

Inventory

On Growth and Premium, stock across warehouses at weighted average cost, with counts, adjustments, delivery notes, production and disassembly.

Purchasing

Purchase orders and supplier bills, with an approval limit so large orders wait for a second approver, and supplier statements.

Payroll

Monthly payroll in SAR, GOSI, a WPS salary file in the Mudad layout, end-of-service accruals and bilingual payslips.

The rules in Saudi Arabia, and what Aqid ERP does with them

E-invoicing: ZATCA's Phase 2 reaches VAT-registered businesses in waves. Aqid ERP produces the UBL 2.1 XML, the XAdES signature and the QR code, clears tax invoices and reports simplified ones once your device is connected with an OTP from the Fatoora portal. It implements Phase 2 end to end and is tested against ZATCA's published rules; its listing in ZATCA's solution-provider directory is in progress.

VAT: the standard rate is 15%. The return is prepared from the books in ZATCA's layout, and every box opens to the invoices and bills behind it. Filing on the ZATCA portal stays with you or your adviser.

Payroll: GOSI contributions by nationality, a WPS salary file in the Mudad layout, end-of-service accruals and payslips in Arabic and English, posted to the books from the same run. Employee records carry document expiry alerts for iqamas and passports.

Zakat and income tax are not computed; the year-end statements they start from are kept as you work, for you or your adviser.

Plans for a business in Jeddah

Starter

For small businesses that need compliant invoicing

 79 / month

  • Compliant invoices + QR
  • Customers & quotes
  • Payroll and WPS file for up to 5 employees
Start now for free
Recommended

Growth

For teams that want the full books, not only invoices

 111 / month

  • Everything in Starter
  • Full ledger & reports
  • Unlimited payroll, inventory and consolidation
Start now for free

Premium

For companies with branches, devices and volume

 219 / month

  • Everything in Growth
  • Branches & devices
  • Consolidation & API
Start now for free

Compare the plans in detail

Questions

Does Aqid ERP handle customs clearance for goods arriving at Jeddah Islamic Port?

No. Customs declarations are filed by your clearing agent on the customs platform. Aqid ERP takes the agent's bill and the import VAT as a purchase, and receives the goods into stock at their landed cost.

Is Aqid ERP live for ZATCA e-invoicing Phase 2?

Not listed yet: Aqid ERP's listing in ZATCA's solution-provider directory is in progress. It implements Phase 2 end to end (UBL 2.1 XML, XAdES signature, QR code, clearance for tax invoices and reporting for simplified ones) and is tested against ZATCA's published rules. You connect your device with an OTP from the Fatoora portal.

Does it run Saudi payroll?

Yes: monthly payroll in SAR, GOSI contributions by nationality, a WPS salary file in the Mudad layout, end-of-service accruals and bilingual payslips. Starter covers up to 5 employees; Growth has no limit.

Industry pages for Jeddah

Trading & distributionLogistics & transportOnline storesFood & FMCG distributionTravel agenciesAll industriesAccounting firms in Jeddah

Other cities in Saudi Arabia

RiyadhDammamKhobarJubailMedinaTabukAl-AhsaAll cities in Saudi Arabia

Aqid ERP in Saudi Arabia

Set up for Saudi Arabia's rules from the first day.

  • Plans from  79 a month
  • ZATCA Phase 2
  • VAT 15 %
  • GOSI & Mudad WPS
Aqid ERP for Saudi ArabiaPrices in Saudi ArabiaVAT registration in Saudi Arabia: the thresholds, the 30-day deadline and the fineGetting a VAT refund from ZATCA: the credit balance, the request and the bank accountCancelling VAT registration in Saudi Arabia: when you must, when you may, and what follows

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