Saudi Arabia

Cloud ERP for hotels, retail and property owners in Medina

Medina's hotels, shops and property owners earn in seasons, from pilgrims and visitors, and account for rooms, rents and retail together. Aqid ERP reports each property or branch on its own, puts every sale through ZATCA, and runs payroll with GOSI and the Mudad file.

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In short

Medina's hotels, shops and property owners earn in seasons, from pilgrims and visitors, and account for rooms, rents and retail together. Aqid ERP reports each property or branch on its own, puts every sale through ZATCA, and runs payroll with GOSI and the Mudad file. The Growth plan fits, at SAR 111 a month, with a 60-day free trial. Not built yet: There is no lease ledger, no booking engine and no point-of-sale screen: rents are invoices you raise on their due dates, bookings stay in your hotel system, and counter sales are simplified invoices from the sales module.

At a glance

CityMedina, Saudi Arabia
E-invoicingZATCA Phase 2: clearance and reporting once your device is connected with a Fatoora OTP; UBL 2.1 XML, QR code
VAT15% standard rate; the return is prepared from the books in ZATCA's layout
PayrollGOSI, a WPS salary file in the Mudad layout, end of service, payslips in Arabic and English
CurrencySAR, to 2 decimal places on every document and in the ledger
Recommended planGrowth: unlimited payroll for the season, branches for each property, and consolidation if the properties sit in separate companies.
PriceSAR 111 a month · 60-day free trial today, no card
Not built yetThere is no lease ledger, no booking engine and no point-of-sale screen: rents are invoices you raise on their due dates, bookings stay in your hotel system, and counter sales are simplified invoices from the sales module.

Business in Medina, and the part Aqid ERP plays

Medina receives pilgrims and visitors all year and in peaks, and its economy is built around them: hotels and furnished apartments, restaurants, retail around the Prophet's Mosque, travel agencies and the property companies that own and let the buildings.

Those businesses invoice individuals at the counter and companies and agencies on account, let shops and apartments for rent, and staff up for the season. Aqid ERP issues simplified invoices for guests and tax invoices for agencies, posts rent as sales with each tenant's statement, and reads each property as its own branch.

How a business in Medina runs on Aqid ERP

Rooms, rents and retail in one ledger

Guest sales go out as simplified invoices reported to ZATCA, agency bookings as tax invoices cleared through it; shop and apartment rents are invoiced to each tenant on their due dates, with a statement and an ageing per tenant.

Each property as a branch

Tag revenue and costs to the hotel, the shops or the apartment building, and read a profit and loss and a balance sheet for each.

Seasonal payroll

Staff added for the season run through the same payroll with GOSI, the Mudad WPS file and payslips in Arabic and English; end of service accrues from day one.

Fixed assets and depreciation

Buildings, furniture and kitchen equipment on the asset register, depreciated monthly in one click.

A month at a hotel and retail property company in Medina (example)

  1. Say a hotel and retail property company in Medina invoices SAR 420,000.00 of room nights and shop rents in October, all at the standard rate. That is SAR 63,000.00 VAT, SAR 483,000.00 in total, on tax invoices cleared through ZATCA or simplified invoices reported to it.
  2. A supplier bills SAR 95,000.00 plus SAR 14,250.00 VAT for housekeeping supplies and maintenance, posted against a purchase order and tagged to the hotel.
  3. Payroll for 24 staff runs with GOSI contributions and a WPS salary file in the Mudad layout, and its cost is posted to the books from the same run.
  4. The VAT return shows SAR 63,000.00 output VAT and SAR 14,250.00 input VAT, so SAR 48,750.00 to pay before any other purchases. Each box opens to the invoices and bills behind it.
  5. These figures only show the arithmetic. How VAT applies to your supplies is for your tax adviser, set up before you start invoicing.

The parts you will use

Sales

Tax invoices cleared through ZATCA, simplified invoices reported, credit notes, quotes, automatic reminders, and statements by email or WhatsApp.

Accounting and reports

A chart of accounts for Saudi Arabia, bank accounts and reconciliation, fixed assets with monthly depreciation, and the IFRS for SMEs statements.

Projects and cost centres

Tag every line to a project, a cost centre or a branch; profit by job, a budget and percentage complete per project, and retention held on contract invoices.

Payroll

Monthly payroll in SAR, GOSI, a WPS salary file in the Mudad layout, end-of-service accruals and bilingual payslips.

The rules in Saudi Arabia, and what Aqid ERP does with them

E-invoicing: ZATCA's Phase 2 reaches VAT-registered businesses in waves. Aqid ERP produces the UBL 2.1 XML, the XAdES signature and the QR code, clears tax invoices and reports simplified ones once your device is connected with an OTP from the Fatoora portal. It implements Phase 2 end to end and is tested against ZATCA's published rules; its listing in ZATCA's solution-provider directory is in progress.

VAT: the standard rate is 15%. The return is prepared from the books in ZATCA's layout, and every box opens to the invoices and bills behind it. Filing on the ZATCA portal stays with you or your adviser.

Payroll: GOSI contributions by nationality, a WPS salary file in the Mudad layout, end-of-service accruals and payslips in Arabic and English, posted to the books from the same run. Employee records carry document expiry alerts for iqamas and passports.

Zakat and income tax are not computed; the year-end statements they start from are kept as you work, for you or your adviser.

Plans for a business in Medina

Starter

For small businesses that need compliant invoicing

 79 / month

  • Compliant invoices + QR
  • Customers & quotes
  • Payroll and WPS file for up to 5 employees
Start now for free
Recommended

Growth

For teams that want the full books, not only invoices

 111 / month

  • Everything in Starter
  • Full ledger & reports
  • Unlimited payroll, inventory and consolidation
Start now for free

Premium

For companies with branches, devices and volume

 219 / month

  • Everything in Growth
  • Branches & devices
  • Consolidation & API
Start now for free

Compare the plans in detail

Questions

Does Aqid ERP keep a lease schedule for shops and apartments in Medina?

No. Each tenant is a customer; you invoice the rent on its due dates, and the tenant's statement and ageing show what is owed. There is no lease register, escalation schedule or IFRS 16 computation.

Is Aqid ERP live for ZATCA e-invoicing Phase 2?

Not listed yet: Aqid ERP's listing in ZATCA's solution-provider directory is in progress. It implements Phase 2 end to end (UBL 2.1 XML, XAdES signature, QR code, clearance for tax invoices and reporting for simplified ones) and is tested against ZATCA's published rules. You connect your device with an OTP from the Fatoora portal.

Does it run Saudi payroll?

Yes: monthly payroll in SAR, GOSI contributions by nationality, a WPS salary file in the Mudad layout, end-of-service accruals and bilingual payslips. Starter covers up to 5 employees; Growth has no limit.

Industry pages for Medina

Real estateRestaurants & cafésTravel agenciesTrading & distributionAll industriesAccounting firms in Medina

Other cities in Saudi Arabia

RiyadhJeddahDammamKhobarJubailTabukAl-AhsaAll cities in Saudi Arabia

Aqid ERP in Saudi Arabia

Set up for Saudi Arabia's rules from the first day.

  • Plans from  79 a month
  • ZATCA Phase 2
  • VAT 15 %
  • GOSI & Mudad WPS
Aqid ERP for Saudi ArabiaPrices in Saudi ArabiaVAT registration in Saudi Arabia: the thresholds, the 30-day deadline and the fineGetting a VAT refund from ZATCA: the credit balance, the request and the bank accountCancelling VAT registration in Saudi Arabia: when you must, when you may, and what follows

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