Saudi Arabia

Cloud ERP for food producers, packers and traders in Al-Ahsa

Al-Ahsa's dates and food businesses buy from farms, pack, and sell to retailers across the Kingdom. Aqid ERP takes produce into stock, posts the packing as production, invoices retailers through ZATCA and runs payroll with GOSI and the Mudad file. It does not track batches or expiry dates, and says so.

· How we check our guides

Start now for free No credit card needed — invoice in minutes

In short

Al-Ahsa's dates and food businesses buy from farms, pack, and sell to retailers across the Kingdom. Aqid ERP takes produce into stock, posts the packing as production, invoices retailers through ZATCA and runs payroll with GOSI and the Mudad file. It does not track batches or expiry dates, and says so. The Growth plan fits, at SAR 111 a month, with a 60-day free trial. Not built yet: There is no batch, lot or expiry-date tracking and no FIFO: stock is by item and quantity at weighted average cost, so food-safety traceability stays in your own records.

At a glance

CityAl-Ahsa, Saudi Arabia
E-invoicingZATCA Phase 2: clearance and reporting once your device is connected with a Fatoora OTP; UBL 2.1 XML, QR code
VAT15% standard rate; the return is prepared from the books in ZATCA's layout
PayrollGOSI, a WPS salary file in the Mudad layout, end of service, payslips in Arabic and English
CurrencySAR, to 2 decimal places on every document and in the ledger
Recommended planGrowth: inventory with production for packing, unlimited payroll for the season, and consolidation if the farm and the packing company are separate.
PriceSAR 111 a month · 60-day free trial today, no card
Not built yetThere is no batch, lot or expiry-date tracking and no FIFO: stock is by item and quantity at weighted average cost, so food-safety traceability stays in your own records.

Business in Al-Ahsa, and the part Aqid ERP plays

Al-Ahsa is the oasis of the Eastern Province and the Kingdom's dates country: farms, packers and processors, food distributors, and the local trade and services of Hofuf and Mubarraz around them.

A packer's books are stock and seasonal purchasing: produce bought from farms, packed into cartons, sold on tax invoices to retailers and distributors with the VAT return built from them. Aqid ERP costs the packed goods at weighted average and shows the margin per line; batch and expiry control stays in your food-safety records.

How a business in Al-Ahsa runs on Aqid ERP

Produce in, packed goods out

Receive produce and packaging into stock; a production order consumes them and puts the packed product in at weighted average cost. Sales to retailers draw it down.

Farm purchases and seasonal cash

Bills from farms under purchase orders, supplier statements, and a cash forecast that shows the season's buying against its selling.

Retailers on account

Tax invoices cleared through ZATCA, each retailer with a statement and an ageing, automatic reminders for what is overdue.

Seasonal workers

Payroll for packing-line staff added for the season, with GOSI, the Mudad WPS file and payslips in Arabic and English.

A month at a dates packer and distributor in Al-Ahsa (example)

  1. Say a dates packer and distributor in Al-Ahsa invoices SAR 380,000.00 of packed dates delivered to retailers in October, all at the standard rate. That is SAR 57,000.00 VAT, SAR 437,000.00 in total, on tax invoices cleared through ZATCA or simplified invoices reported to it.
  2. A supplier bills SAR 160,000.00 plus SAR 24,000.00 VAT for cartons and packaging film, posted against a purchase order and tagged to the packing line.
  3. Payroll for 22 staff runs with GOSI contributions and a WPS salary file in the Mudad layout, and its cost is posted to the books from the same run.
  4. The VAT return shows SAR 57,000.00 output VAT and SAR 24,000.00 input VAT, so SAR 33,000.00 to pay before any other purchases. Each box opens to the invoices and bills behind it.
  5. These figures only show the arithmetic. How VAT applies to your supplies is for your tax adviser, set up before you start invoicing.

The parts you will use

Inventory

On Growth and Premium, stock across warehouses at weighted average cost, with counts, adjustments, delivery notes, production and disassembly.

Sales

Tax invoices cleared through ZATCA, simplified invoices reported, credit notes, quotes, automatic reminders, and statements by email or WhatsApp.

Purchasing

Purchase orders and supplier bills, with an approval limit so large orders wait for a second approver, and supplier statements.

Payroll

Monthly payroll in SAR, GOSI, a WPS salary file in the Mudad layout, end-of-service accruals and bilingual payslips.

The rules in Saudi Arabia, and what Aqid ERP does with them

E-invoicing: ZATCA's Phase 2 reaches VAT-registered businesses in waves. Aqid ERP produces the UBL 2.1 XML, the XAdES signature and the QR code, clears tax invoices and reports simplified ones once your device is connected with an OTP from the Fatoora portal. It implements Phase 2 end to end and is tested against ZATCA's published rules; its listing in ZATCA's solution-provider directory is in progress.

VAT: the standard rate is 15%. The return is prepared from the books in ZATCA's layout, and every box opens to the invoices and bills behind it. Filing on the ZATCA portal stays with you or your adviser.

Payroll: GOSI contributions by nationality, a WPS salary file in the Mudad layout, end-of-service accruals and payslips in Arabic and English, posted to the books from the same run. Employee records carry document expiry alerts for iqamas and passports.

Zakat and income tax are not computed; the year-end statements they start from are kept as you work, for you or your adviser.

Plans for a business in Al-Ahsa

Starter

For small businesses that need compliant invoicing

 79 / month

  • Compliant invoices + QR
  • Customers & quotes
  • Payroll and WPS file for up to 5 employees
Start now for free
Recommended

Growth

For teams that want the full books, not only invoices

 111 / month

  • Everything in Starter
  • Full ledger & reports
  • Unlimited payroll, inventory and consolidation
Start now for free

Premium

For companies with branches, devices and volume

 219 / month

  • Everything in Growth
  • Branches & devices
  • Consolidation & API
Start now for free

Compare the plans in detail

Questions

Can Aqid ERP track dates by batch and expiry date in Al-Ahsa?

No. Stock is kept by item and quantity at weighted average cost; there is no batch, lot or expiry tracking and no FIFO. Keep traceability in your food-safety records and use Aqid ERP for the money, the VAT and the payroll.

Is Aqid ERP live for ZATCA e-invoicing Phase 2?

Not listed yet: Aqid ERP's listing in ZATCA's solution-provider directory is in progress. It implements Phase 2 end to end (UBL 2.1 XML, XAdES signature, QR code, clearance for tax invoices and reporting for simplified ones) and is tested against ZATCA's published rules. You connect your device with an OTP from the Fatoora portal.

Does it run Saudi payroll?

Yes: monthly payroll in SAR, GOSI contributions by nationality, a WPS salary file in the Mudad layout, end-of-service accruals and bilingual payslips. Starter covers up to 5 employees; Growth has no limit.

Industry pages for Al-Ahsa

Food & FMCG distributionTrading & distributionManufacturingRestaurants & cafésAll industriesAccounting firms in Al-Ahsa

Other cities in Saudi Arabia

RiyadhJeddahDammamKhobarJubailMedinaTabukAll cities in Saudi Arabia

Aqid ERP in Saudi Arabia

Set up for Saudi Arabia's rules from the first day.

  • Plans from  79 a month
  • ZATCA Phase 2
  • VAT 15 %
  • GOSI & Mudad WPS
Aqid ERP for Saudi ArabiaPrices in Saudi ArabiaVAT registration in Saudi Arabia: the thresholds, the 30-day deadline and the fineGetting a VAT refund from ZATCA: the credit balance, the request and the bank accountCancelling VAT registration in Saudi Arabia: when you must, when you may, and what follows

Your first compliant invoice is minutes away

Start now for free No credit card needed — invoice in minutes