Saudi Arabia

Accounting software and cloud ERP for suppliers to Al-Kharj's dairy, food and industrial plants

Al-Kharj, south of Riyadh, has dairy farms and food plants, hosts the Saudi Dairy Forum, and is home to military-industry complexes, and a ring of suppliers, hauliers and contractors works for them. Aqid ERP buys under approval, keeps the stock, costs each contract, invoices through ZATCA, and pays crews with GOSI and the Mudad file.

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In short

Al-Kharj, south of Riyadh, has dairy farms and food plants, hosts the Saudi Dairy Forum, and is home to military-industry complexes, and a ring of suppliers, hauliers and contractors works for them. Aqid ERP buys under approval, keeps the stock, costs each contract, invoices through ZATCA, and pays crews with GOSI and the Mudad file. The Growth plan fits, at SAR 111 a month, with a 60-day free trial. Not built yet: There is no herd, milk-collection or farm-management module and no fleet tracking, and nothing specific to defence contracts (no security, export-control or offset records): those stay in their own systems.

At a glance

CityAl-Kharj, Saudi Arabia
E-invoicingZATCA Phase 2: clearance and reporting once your device is connected with a Fatoora OTP; UBL 2.1 XML, QR code
VAT15% standard rate; the return is prepared from the books in ZATCA's layout
PayrollGOSI, a WPS salary file in the Mudad layout, end of service, payslips in Arabic and English
CurrencySAR, to 2 decimal places on every document and in the ledger
Recommended planGrowth: inventory across stores, projects for each customer contract, purchase approvals and unlimited payroll.
PriceSAR 111 a month · 60-day free trial today, no card
Not built yetThere is no herd, milk-collection or farm-management module and no fleet tracking, and nothing specific to defence contracts (no security, export-control or offset records): those stay in their own systems.

Business in Al-Kharj, and the part Aqid ERP plays

Al-Kharj is farm country south of Riyadh, with large dairy farms: it hosts the Saudi Dairy Forum, its farms are turning into rural destinations with cafés and restaurants, and its dates and coffee festival draws large crowds. It is also home to the military-industry complexes of the national defence manufacturers.

The small and mid-sized firms around them supply and serve: feed and fodder traders, packaging suppliers, cold-chain and haulage firms, maintenance contractors and the farm cafés. Their books are purchase orders, stock and contracts with large customers, which Aqid ERP holds with an approval on every large order and a profit and loss for each contract.

How a business in Al-Kharj runs on Aqid ERP

Purchases under approval

Fodder, film, fuel and spare parts on purchase orders; orders above your limit wait for a second approver, and bills are matched to the order and the goods received.

Stock for the plants you supply

Feed and packaging held in stock at weighted average cost across your stores, drawn down by deliveries, counted at period end.

Each customer contract as a project

Tag deliveries, haulage, crews and costs to the contract with a dairy plant or an industrial complex, and read its margin against its budget.

Drivers and crews

Payroll for drivers, technicians and farm staff with GOSI, overtime priced from the hours, the Mudad WPS file and iqama expiry alerts.

A month at a feed and packaging supplier in Al-Kharj (example)

  1. Say a feed and packaging supplier in Al-Kharj invoices SAR 760,000.00 of feed and packaging delivered to dairy farms and plants in October, all at the standard rate. That is SAR 114,000.00 VAT, SAR 874,000.00 in total, on tax invoices cleared through ZATCA or simplified invoices reported to it.
  2. A supplier bills SAR 410,000.00 plus SAR 61,500.00 VAT for fodder, film and fuel, posted against a purchase order and tagged to the dairy contracts.
  3. Payroll for 34 staff runs with GOSI contributions and a WPS salary file in the Mudad layout, and its cost is posted to the books from the same run.
  4. The VAT return shows SAR 114,000.00 output VAT and SAR 61,500.00 input VAT, so SAR 52,500.00 to pay before any other purchases. Each box opens to the invoices and bills behind it.
  5. These figures only show the arithmetic. How VAT applies to your supplies is for your tax adviser, set up before you start invoicing.

The parts you will use

Purchasing

Purchase orders and supplier bills, with an approval limit so large orders wait for a second approver, and supplier statements.

Inventory

On Growth and Premium, stock across warehouses at weighted average cost, with counts, adjustments, delivery notes, production and disassembly.

Projects and cost centres

Tag every line to a project, a cost centre or a branch; profit by job, a budget and percentage complete per project, and retention held on contract invoices.

Payroll

Monthly payroll in SAR, GOSI, a WPS salary file in the Mudad layout, end-of-service accruals and bilingual payslips.

The rules in Saudi Arabia, and what Aqid ERP does with them

E-invoicing: ZATCA's Phase 2 reaches VAT-registered businesses in waves. Aqid ERP produces the UBL 2.1 XML, the XAdES signature and the QR code, clears tax invoices and reports simplified ones once your device is connected with an OTP from the Fatoora portal. It implements Phase 2 end to end and is tested against ZATCA's published rules; its listing in ZATCA's solution-provider directory is in progress.

VAT: the standard rate is 15%. The return is prepared from the books in ZATCA's layout, and every box opens to the invoices and bills behind it. Filing on the ZATCA portal stays with you or your adviser.

Payroll: GOSI contributions by nationality, a WPS salary file in the Mudad layout, end-of-service accruals and payslips in Arabic and English, posted to the books from the same run. Employee records carry document expiry alerts for iqamas and passports.

Zakat and income tax are not computed; the year-end statements they start from are kept as you work, for you or your adviser.

Plans for a business in Al-Kharj

Starter

For small businesses that need compliant invoicing

 79 / month

  • Compliant invoices + QR
  • Customers & quotes
  • Payroll and WPS file for up to 5 employees
Start now for free
Recommended

Growth

For teams that want the full books, not only invoices

 111 / month

  • Everything in Starter
  • Full ledger & reports
  • Unlimited payroll, inventory and consolidation
Start now for free

Premium

For companies with branches, devices and volume

 219 / month

  • Everything in Growth
  • Branches & devices
  • Your own versioned metrics, consolidation & API
Start now for free

Compare the plans in detail

Questions

Can an Al-Kharj supplier see the margin on its contract with a dairy plant?

Yes. Make the contract a project and tag every delivery, haulage bill, crew cost and invoice to it; its profit and loss shows the margin against the budget. Stock is costed at weighted average.

Is Aqid ERP live for ZATCA e-invoicing Phase 2?

Not listed yet: Aqid ERP's listing in ZATCA's solution-provider directory is in progress. It implements Phase 2 end to end (UBL 2.1 XML, XAdES signature, QR code, clearance for tax invoices and reporting for simplified ones) and is tested against ZATCA's published rules. You connect your device with an OTP from the Fatoora portal.

Does it run Saudi payroll?

Yes: monthly payroll in SAR, GOSI contributions by nationality, a WPS salary file in the Mudad layout, end-of-service accruals and bilingual payslips. Starter covers up to 5 employees; Growth has no limit.

Industry pages for Al-Kharj

Food & FMCG distributionLogistics & transportManufacturingContractingAll industriesAccounting firms in Al-Kharj

Other cities in Saudi Arabia

RiyadhJeddahDammamKhobarJubailMedinaTabukAl-AhsaMakkahTaifJazanAbhaBuraydahAll cities in Saudi Arabia

Aqid ERP in Saudi Arabia

Set up for Saudi Arabia's rules from the first day.

  • Plans from  79 a month
  • ZATCA Phase 2
  • VAT 15 %
  • GOSI & Mudad WPS
Aqid ERP for Saudi ArabiaPrices in Saudi ArabiaVAT registration in Saudi Arabia: the thresholds, the 30-day deadline and the fineGetting a VAT refund from ZATCA: the credit balance, the request and the bank accountCancelling VAT registration in Saudi Arabia: when you must, when you may, and what follows

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