For guarding companies in the UAE, Aqid ERP keeps a profit and loss for every site, issues each client's monthly contract invoice with 5% VAT, runs guards' payroll in AED with a WPS salary file and end-of-service gratuity, and tracks Emirates ID, visa and work permit expiry dates.
Sign up as this kind of business and the books start with the accounts it posts to, beyond the country's chart:
It also sets the invoice terms, whether prices include VAT, and the setup steps that matter for it. You can change it later, and nothing you have is removed.
Start with this setupFor guarding companies in the UAE, Aqid ERP keeps a profit and loss for every site, issues each client's monthly contract invoice with 5% VAT, runs guards' payroll in AED with a WPS salary file and end-of-service gratuity, and tracks Emirates ID, visa and work permit expiry dates. Aqid ERP lays out the FTA's VAT 201 from the books, generates every invoice as signed PINT AE XML for the 2027 e-invoicing mandate and runs payroll in dirhams with a WPS salary file and end-of-service gratuity. The Growth plan fits, at AED 109 a month, with a 60-day free trial. Not built yet: Aqid ERP has no guard rostering, shift scheduling or attendance module.
| For | Security services |
|---|---|
| E-invoicing | PINT AE: signed UBL XML kept with each invoice; sending through an accredited service provider is not yet live (the mandate starts in 2027) |
| VAT | 5% standard rate; the VAT 201 is laid out from the books, sales by emirate |
| Payroll | A WPS salary file, end-of-service gratuity, GPSSA pension for Emirati staff, payslips in Arabic and English |
| Stock | Not needed by most businesses of this kind |
| Recommended plan | Growth: payroll with no employee limit for every guard, and stock for uniforms and equipment. |
| Price | AED 109 a month before VAT · 60-day free trial today, no card |
| Not built yet | Aqid ERP has no guard rostering, shift scheduling or attendance module. |
Open a cost centre for every tower, compound, warehouse or event contract. Uniforms, radios and transport are tagged to it, and guards' wages are allocated to it after each run, by re-tagging the payroll entry or posting an allocation journal.
Each guarding contract runs as a recurring invoice with 5% VAT, emailed automatically, with a payment link once you connect a payment provider. Every invoice records the emirate where the guarding is supplied, so a company with sites in Abu Dhabi and Dubai sees each emirate in its own line of the VAT 201.
Run guards' payroll in AED, with gratuity accrued every month and a WPS SIF file for your bank. Under Resolution 340 of 2026 wages are due on the 1st, so the run warns you when its payday is later, or when a guard has no IBAN and would be paid outside WPS.
Type a guard's overtime hours on the payslip and Aqid ERP prices them on the basic wage under the UAE rule. Emirates ID, residence visa, work permit and passport dates sit on the record, with notices 30 days and 7 days before each one lapses.
Unlimited employees on Growth and Premium, a WPS SIF salary file, gratuity accrued monthly, overtime priced on the basic wage and payslips in Arabic and English.
Emirates ID, residence visa, work permit, labour card and passport dates for every guard, with notices before they expire and a 60-day list on the Employees tab.
A cost centre for each site or contract and branches by emirate, each with its own profit and loss.
Monthly contract invoices, customer statements and ageing, sent by email or shared on WhatsApp from your phone, with automatic email reminders.
Patrol cars, CCTV equipment and radios held as fixed assets, with depreciation run each month in one click.
Uniforms and equipment held in stock at weighted average cost across several stores. Growth and Premium.
The guarding contracts in the example carry VAT at 5%. Input VAT on uniforms, vehicles and equipment is collected as you post bills, and the VAT 201 is laid out from the ledger, with standard-rated sales by emirate in boxes 1a to 1g. You enter the figures on EmaraTax; the layout has not yet been checked against a live filing.
Most guarding clients are businesses, so their invoices fall under UAE e-invoicing: from 1 July 2027 if your revenue is under AED 50M, after you appoint an accredited service provider by 31 March 2027, and from 1 January 2027 at AED 50M and above. Aqid ERP already generates each invoice as signed PINT AE XML and keeps it with the invoice. Its connection to a provider is in progress and not yet live, and Aqid ERP is not itself a provider.
If a contract is out of the ordinary, for example guarding supplied outside the UAE, agree its VAT treatment with your tax adviser before you set it up.
For small businesses that need compliant invoicing
77 د.إ / month
For teams that want the full books, not only invoices
109 د.إ / month
For companies with branches, devices and volume
214 د.إ / month
Yes. Make each site or contract a cost centre, tag its invoices, uniforms and transport to it, and allocate the guards' payroll cost to it after each run. The profit and loss runs for each cost centre.
It produces a WPS SIF salary file for your bank and accrues gratuity every month. Before a run closes it warns when the payday is after the 1st, or when a guard has no IBAN and would be paid outside WPS, which matters now that 85% of wages must go through WPS. No bank has yet accepted an Aqid ERP file, so test the first one with yours.
You enter the hours on the payslip, and Aqid ERP prices them at the basic wage's hour plus 25%, or plus 50% for hours entered as night hours between 10 pm and 4 am. Set your company's hours in a working month first. The law does not apply the night rate to shift workers, so check with your adviser how to enter rotating shifts.
No. There is no rostering or attendance module. Keep your scheduling tool and bring its totals, such as overtime hours, into the payroll run.
Yes. Record each document with its expiry date and you get notices 30 days and 7 days before and on the day, plus a 60-day list on the Employees tab.
Every invoice is generated as signed PINT AE XML and kept with the invoice. Transmission goes through an accredited service provider, and Aqid ERP's connection to one is in progress and not yet live. Under AED 50M of revenue you appoint a provider by 31 March 2027 and go live on 1 July 2027.
Set up for the UAE's rules from the first day.
Aqid ERP