Aqid ERPPurchase orders to bills
The bill starts from the order, so quantities and prices are not typed twice.
Order, approve, pay
Spend that is approved before it is paid
Raise a purchase order, receive the bill against it, approve what is over your limit and pay suppliers in one batch, with every step on the record.
Start now for free No credit card needed — invoice in minutes
What you get
An approval limit
Orders and bills at or over the amount you set wait for someone with the right to approve them.
Payment requests and batches
Request, approve and release supplier payments, and download the payment file for your bank.
Expense claims
Staff submit claims with receipts; the approved ones are reimbursed and posted.
Landed cost and supplier prices
Spread freight and customs over the items they brought in, and keep each supplier's last price.
Questions
Who can approve?
Anyone whose role carries the approve-payments permission. The person who submitted cannot approve their own.
Is withholding tax handled?
Where the country has it, yes: in Saudi Arabia, Qatar and Oman withholding on payments to non-residents is recorded on the bill by category and summarised for the monthly return, which you file with the tax authority.
Can I see what I owe each supplier?
Yes: supplier statements and the payables ageing, by supplier and by due date.
Who uses this
In United Arab Emirates
When a supplier outside the UAE provides services, you account for the VAT yourself: 5% under the reverse charge in Box 3 of the VAT 201, recovered in Box 10 under the normal rules. Since 1 January 2026 you no longer issue yourself a tax invoice for such a purchase, so keep the supplier's invoice and the documents of the supply with the bill. Approved supplier payments can then be released in one batch, with a payment file to upload to your bank.
Read next for United Arab Emirates
Aqid ERP in the UAE
Set up for the UAE's rules from the first day.
- Plans from 77 د.إ a month
- UAE e-invoicing (2027)
- VAT 5 %
- Corporate tax
- WPS