For UAE gyms, studios and personal-training businesses. Aqid ERP bills monthly memberships as recurring invoices at 5% VAT, spreads annual fees over the months they cover, invoices corporate plans with signed PINT AE XML and pays trainers through a WPS salary file, while your gym app keeps the front desk.
For UAE gyms, studios and personal-training businesses. Aqid ERP bills monthly memberships as recurring invoices at 5% VAT, spreads annual fees over the months they cover, invoices corporate plans with signed PINT AE XML and pays trainers through a WPS salary file, while your gym app keeps the front desk. Aqid ERP lays out the FTA's VAT 201 from the books, generates every invoice as signed PINT AE XML for the 2027 e-invoicing mandate and runs payroll in dirhams with a WPS salary file and end-of-service gratuity. The Growth plan fits, at AED 109 a month, with a 60-day free trial. Not built yet: Aqid ERP is the accounting, VAT and payroll layer of a gym, not gym management software.
| For | Gyms & fitness |
|---|---|
| E-invoicing | PINT AE: signed UBL XML kept with each invoice; sending through an accredited service provider is not yet live (the mandate starts in 2027) |
| VAT | 5% standard rate; the VAT 201 is laid out from the books, sales by emirate |
| Payroll | A WPS salary file, end-of-service gratuity, GPSSA pension for Emirati staff, payslips in Arabic and English |
| Stock | On Growth and Premium, at weighted average cost |
| Recommended plan | Growth (AED 109 a month before VAT): payroll with no employee limit for your trainers and stock for the shop shelf. |
| Price | AED 109 a month before VAT · 60-day free trial today, no card |
| Not built yet | Aqid ERP is the accounting, VAT and payroll layer of a gym, not gym management software. |
A monthly membership is a recurring invoice issued on the same day each month and emailed to the member. You can share it on WhatsApp in one tap, and a payment link is added once you connect a payment provider. Unpaid invoices get automatic email reminders.
A year paid up front goes to deferred revenue and is released one twelfth at a time, so January's profit and loss is not inflated by memberships that run to December.
Companies that buy memberships for their staff get a tax invoice in AED with the company's TRN, and the signed PINT AE XML is kept with it, ready for the day business invoices must go through an accredited service provider.
Trainers, front-desk and cleaning staff are paid in one monthly run in AED, with the WPS SIF file for your bank, gratuity accrued, payslips in two languages and a warning if the payday falls after the 1st. Trainer commission can be set as a percentage of sales.
Monthly and quarterly plans issued on schedule, automatic email reminders for unpaid ones, member statements by email or WhatsApp, and payment links once a payment provider is connected.
Quarterly and annual memberships recognised over the months they cover, with the unearned balance shown as a liability until then.
One monthly run in AED for every role, the WPS SIF salary file, end-of-service gratuity, commission rules and expiry notices for residence visas and work permits.
Supplements, drinks and merchandise as stock items that the browser till can sell by barcode, with counts and cost of sales on each sale. Growth or Premium.
Treadmills, racks, studio fit-out and sound systems on the asset register, depreciated each month in one step.
A profit and loss for each branch, ladies' section, studio or personal-training team, with payroll cost allocated to it.
Memberships, personal training and shelf sales are invoiced at 5% VAT, and the VAT 201 is laid out from the posted entries, each box opening to the invoices behind it. You type the figures into EmaraTax by the 28th day after the period ends; the layout has not yet been checked with a live filing.
Aqid ERP charges VAT on an annual fee on the invoice you issue, even though the revenue is recognised over twelve months; when exactly the tax falls due on a prepaid membership is a question to settle with your tax adviser. A simplified tax invoice is allowed for a member who is not VAT-registered or a sale of AED 10,000 or less.
Invoices to individual members are outside the e-invoicing phases announced so far. Corporate plans are business invoices: Aqid ERP already signs them as PINT AE XML, and a gym under AED 50M of revenue sends them through an accredited service provider from 1 July 2027, after appointing one by 31 March 2027. Aqid ERP's connection to a provider is not yet live.
For small businesses that need compliant invoicing
77 د.إ / month
For teams that want the full books, not only invoices
109 د.إ / month
For companies with branches, devices and volume
214 د.إ / month
As invoices, yes; as a membership system, no. Each plan is a recurring invoice issued and emailed on the same day each month, and annual fees go to deferred revenue. Freezes, class credits and check-ins stay in your gym app.
Invoices to individuals are outside the phases announced so far. Invoices to companies on corporate plans are in, from 1 July 2027 for a business under AED 50M. Aqid ERP signs each one as PINT AE XML today; transmission through an accredited service provider is not yet live.
Aqid ERP charges VAT on the invoice you issue and releases the revenue monthly. Whether the tax is due at invoice or at payment for your prepaid plans is for your tax adviser to confirm.
Yes. Commission can be set as a percentage of sales by salesperson or cost centre and paid in the monthly run, which also produces the WPS SIF file and accrues gratuity.
Yes. Tag invoices, bills and payroll cost to each branch or section and run the profit and loss for it. Each branch can also carry its emirate for the VAT 201.
Yes, with a 60-day free trial. Plans start at AED 77 a month before VAT, and migration help is free during the offer to 31 December 2026.
Set up for the UAE's rules from the first day.
Aqid ERP