Aqid ERPWhat the salary file is
A monthly electronic file listing each employee, what they were paid and how. The ministry checks it against the contract wage recorded on Qiwa, so a gap between the two shows up.
The 30-day window
Since 1 March 2025 the file must be uploaded within 30 days, down from 60. Only the previous month's file can be uploaded, so a missed month cannot be caught up later in a batch.
When wages are late
- Reminders go out on the due date and after 10 days, and a final warning at 15 days.
- A file more than 20 days late can lead to an inspection visit.
- Wages two months late: the ministry suspends its services to the establishment, except issuing and renewing work permits.
- Three months late: all services are suspended, and workers may move to another employer without consent.
How Aqid ERP helps
Aqid ERP's payroll produces the Mudad salary file from the approved payroll run, with each employee's IBAN and amounts, so the file matches what the books say was paid. Upload it to Mudad within the window.