Aqid ERPWhat you owe a supplier, and how it got there
A supplier statement of account (كشف حساب مورد) lists everything on one supplier's account in your books for a period: the opening balance, each supplier tax invoice as a credit, each payment and supplier credit note as a debit, and the balance after every line. It is the sheet you compare with the statement the supplier sends before you pay them.
- Your details and the supplier's, with its VAT number, and the period covered.
- The opening balance, which equals the previous statement's closing balance.
- Date, reference, description, debit, credit and running balance per line.
- Totals of debits and credits, and the closing balance.
- A reference on every line to the bill, voucher or note behind it.
The sample, and how the balance runs
The balance is what you owe the supplier: each bill raises it, and each payment or credit note lowers it. The sample opens owing 8,000.00, books a bill of 11,385.00, pays it, receives a credit note of 713.00 for a damaged shelving unit and books a second bill of 3,910.00. It closes at 11,197.00: that is what is owed.
| Opening balance (owed) | 8,000.00 |
|---|---|
| + Supplier bill BILL-0442 | 11,385.00 |
| − Payment PV-0098 | 11,385.00 |
| − Supplier credit note CN-S-0031 | 713.00 |
| + Supplier bill BILL-0461 | 3,910.00 |
| Closing balance (owed) | 11,197.00 |
Reconciling with the supplier's own statement
The supplier keeps the same account the other way round: its invoices are debits, your payments credits, and its balance is a positive amount due from you. The two closing figures should be the same amount. A difference is usually timing: a payment in transit, a bill one side has not booked yet, a credit note one side has not recorded. List each one against its document, so both ledgers can be corrected and the balances agree.