Delivery note template

Travels with the goods and comes back signed: what was sent, what was received, what is still to follow. No prices; the invoice has those.

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Preview with sample figures

The preview is the file as it downloads in this language; the figures are samples to replace with your own.

Delivery Note

Number
DN-2026-0077
Date
2026-10-13
Reference
INV-2026-0001
Vehicle / driver
Truck 4821 — driver: Ahmed
Company name
Al Noor Trading Est.
Address
King Fahd Road, Riyadh 12345
Customer
Golden Customer Co.
Address
Prince Sultan Road, Jeddah 23434
#DescriptionOrderedDeliveredRemarks
1Steel shelving unit, 5 tiers1010
2Pallet jack, 2.5 t211 to follow
Delivered byReceived byCompany stamp

Records the goods handed over and signed for. It is not a tax invoice and carries no prices.

A template from Aqid ERP — aqiderp.com. Replace the sample figures with your own.

Proof that the goods were handed over

A delivery note (إشعار تسليم) travels with the goods and comes back signed. It lists what was sent against the order, what was actually delivered, and what is still to follow; it carries no prices, because the receiving warehouse checks quantities, not money. The signed copy is the evidence that the sale was performed, and the trigger for the invoice.

  • A note number and date, the order or invoice it relates to, and the vehicle and driver.
  • The sender's and the recipient's names and addresses.
  • Lines with description, quantity ordered, quantity delivered and remarks (damaged, short, to follow).
  • Signatures: delivered by, received by, and the recipient's stamp.

Why the quantities are the whole point

The sample ships ten shelving units and two pallet jacks; one jack is to follow. The recipient signs for ten and one. The invoice that follows should charge for what was signed for, or the customer will dispute it. In an ERP the delivery note reduces stock on the day the goods leave, the invoice recognises revenue, and the two are reconciled.

Questions

Is a delivery note required by ZATCA?

No. It is commercial evidence, not a tax document. The tax invoice is what ZATCA requires; the delivery note is what proves the invoice's supply actually took place and when, which matters for the date of supply.

Should the delivery note show prices?

Usually not. The warehouse receiving the goods checks counts and condition, and prices on the floor leak. If the customer wants values, they are on the invoice.

Who keeps which copy?

Two copies, both signed: one stays with the recipient, one returns to the seller and is filed with the order and the invoice. A photo of the signed copy, attached to the sale in the ERP, is enough for most audits.

What if part of the delivery is short or damaged?

Write it in the remarks before signing, and have both parties initial the remark. The invoice is then issued for what was accepted, or a credit note follows for the shortfall.

Related

Inventory and deliveries in Aqid ERPPurchase order templateStock count sheet templateAll templates

Terms used on this page

Purchase orderInventoryAccounts receivableTax invoiceAll terms

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