Aqid ERPPurchase orders to bills
The bill starts from the order, so quantities and prices are not typed twice.
Order, approve, pay
Spend that is approved before it is paid
Raise a purchase order, receive the bill against it, approve what is over your limit and pay suppliers in one batch, with every step on the record.
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What you get
An approval limit
Orders and bills at or over the amount you set wait for someone with the right to approve them.
Payment requests and batches
Request, approve and release supplier payments, and download the payment file for your bank.
Expense claims
Staff submit claims with receipts; the approved ones are reimbursed and posted.
Landed cost and supplier prices
Spread freight and customs over the items they brought in, and keep each supplier's last price.
Questions
Who can approve?
Anyone whose role carries the approve-payments permission. The person who submitted cannot approve their own.
Is withholding tax handled?
Where the country has it, yes: in Saudi Arabia, Qatar and Oman withholding on payments to non-residents is recorded on the bill by category and summarised for the monthly return, which you file with the tax authority.
Can I see what I owe each supplier?
Yes: supplier statements and the payables ageing, by supplier and by due date.
Who uses this
In Kuwait
For goods brought into Kuwait, freight and customs can be spread over the items they came with as landed cost, so stock carries its full cost to the fils. Supplier bills carry no VAT, so there is no input tax to track. Staff submit expense claims with receipts, and approved claims are reimbursed and posted; whoever submits cannot approve their own. Payables ageing shows what each supplier is owed in dinars by due date, and one approval limit covers the whole company rather than each department.
Read next for Kuwait
Aqid ERP in Kuwait
Set up for Kuwait's rules from the first day.
- Plans from 6.5 د.ك a month
- No VAT
- PIFSS
- Indemnity (Art. 51)